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Administrative Support Assistant - Department of the Army - Fort Polk, LA

• Summary

  The Area of Consideration for this vacancy announcement is those affiliated with the installation of Fort Polk. NOTE: Affiliation means that you are either: currently employed on this installation, a spouse/family member of an active duty soldier assigned to this installation, a family member/dependent to someone that is currently employed on this installation, or an involuntarily separated military member. (Military Spouse Preference (MSP) and Involuntarily Separated Military Preference (ISMP) Preference eligible candidates are included in the area of consideration.)
  
  This position is located at Child and Youth Services Building 14500, Fort Polk, LA.
  
  There when you need us! Child, Youth & School (CYS) Services recognizes the challenges of our Soldiers and their Families. CYS Services programs support military readiness by reducing the conflict between Soldiers' parental responsibilities and mission requirements by offering quality programs for children and youth.
  
  Per the Ft. Polk NAF NAIL Collective Bargaining Agreement Article 20/Section 3b, When Flexible employees work for a period of 180 consecutive days averaging twenty (20) hours or more a week, the employee should be converted to Regular Part-Time.
  Learn more about this agency

  Responsibilities

  Receives children, youth, parents, and other visitors in a courteous manner. Answers telephones, ascertains nature of call and directs caller to appropriate staff, takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
  
  Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory signed statistical reports and tracking of income data as it pertains to the CYS program as required. Inputs data into CYMS as required.
  
  Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
  
  Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
  

  Travel Required

  Occasional travel - You may be expected to travel for this position.

  Supervisory status

  No

  Promotion Potential

  2

  Who May Apply

  This job is open to…

  U.S. and Non U.S. Citizens affiliated with the installation of Fort Polk Questions? This job is open to 1 group.

• Job family (Series)

  0303 Miscellaneous Clerk And Assistant
• Help

  Requirements

  Conditions of Employment

  • Direct Deposit and Social Security Card is required
  • Meet qualification/eligibility/background requirements for this position
  • Satisfactorily complete an employment verification (E-verify) check
  • A one year probationary period may be required

  Conditions of Employment:
  1. If selected, a completed and signed copy of our job application form (DA Form 3433) is required prior to entrance on duty. (Click here to view form).
  2. All required background checks of AR 215-3 and Child and Youth National Agency Check with Inquiries (CNACI). A health assessment is required.
  3. Successful completion of training requirements and demonstrated on the job competency is required.
  4. Travel to on and off post locations required.
  5. Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. Already immune individuals
  (based on documented receipt of vaccine series or physician diagnosed illness), or those subject to religious exemption, or medical contraindication are exempt from this requirement.
  

  Qualifications

  1. Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
  2. Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
  3. Possess the ability to communicate effectively orally and in writing.
  
  HIGHLY PREFERRED:
  Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.

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