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Purchasing Agent - Legislative Branch - Washington DC, DC

Summary

About the Agency

The mission of the Architect of the Capitol (AOC) is to serve Congress and the Supreme Court, preserve America's Capitol and inspire memorable experiences. Under the leadership of Stephen T. Ayers, FAIA, LEED AP, the roles and responsibilities of the Architect of the Capitol cover an expansive and diverse portfolio. The AOC is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 553 acres of land throughout Capitol Hill. The AOC provides a welcoming and educational environment for millions of visitors through the U.S. Capitol Visitor Center and the US Botanic Garden. The AOC also provides professional expertise on the preservation of architectural and artistic elements entrusted to its care. Learn more at www.aoc.gov.

CORE VALUES:

The AOC prides itself on its Core Values of Teamwork, Integrity, Pride and Professionalism.

The PROFESSIONALISM and INTEGRITY of each AOC employee demonstrates our dedication to providing quality services and our commitments to holding ourselves to the highest standards.

We recognize that we do our best work through TEAMWORK, each of us lending our individual strengths and talents to the greater goal of the entire team. We respect each other and rely on each other in our efforts to make the AOC a center of excellence.

We take PRIDE in what we do and in the honor of serving Congress, the Supreme Court, and the American people each and every day.

Duties

This position is located at the Architect of the Capitol, Senate Office Buildings, Assistant Superintendent Client Services Division, Inventory Management Branch. The incumbent is responsible for performing purchasing duties to acquire supplies, equipment and services.
Specific duties and responsibilities include the following:

• Obtains most competitive prices and products by analyzing specifications and market conditions.

• Conducts informal negotiations and source selection to choose vendors and provide instructions for final delivery.

• Evaluates purchase method options consistent with FAR regulations and AOC policies, including quote requests, vendor selection, agreement adjustments, and ensures proper records management.

• Evaluates purchase process of existing contracts, open sourcing, Federal Supply schedules etc.

• Interprets requirements and provides SOW modifications. Audits small purchases and administers awards.

• Determines agency sources of procurement on purchases of less than $25,000. Creates necessary documentation to develop a request for quotation package to include specifications, terms and conditions.

• Evaluates quotes, works out price with sole-source vendors and determines whether price is reasonable and within scope.

• Makes award and/or recommends award to Supply Management Officer or Contracting Officer.

• Uses FMS and Maximo automated systems to perform purchasing and inventory duties.

• Creates reports and spreadsheets and assure funds are available.

• Facilitates actions to handle unforeseen fund shortages.

• Creates government purchase card orders, purchase requisitions, and specifications and documents packaging and shipping requirements.

• Reconciles monthly purchase card statement.

• Schedules deliveries and resolves any late or incomplete delivery or transit issues and implements alternatives for products, fee changes and deliveries.

• Determines satisfaction or non-satisfaction with contracts and/or deliverables and keeps customers abreast of issues or problems.

• Develops alternatives in the event of modifications that may change SOWs and time frames of deliverables.

• Resolves discrepancies with vendors.

• Maintains purchase files in accordance with agency SOP’s and Federal regulations and completes documentation to close out contracts.

• Keeps records of procurement actions and briefs Supply Management Officer of any issues.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• You must be a U.S. Citizen.
• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://ift.tt/1dO9mm4.

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-8 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level GS-7 in the Federal service.

Specialized experience for this position includes:

1.) Utilizing purchasing regulations, methods, procedures and business practices to make purchases involving specialized and commercial requirements.

2.) Communicating effectively with a variety of individuals from different backgrounds in order to gather information, present recommendations and coordinate services.

3.) Completing critical purchasing tasks in a timely manner.

4.) Utilization of automated processes pertaining to purchasing and purchase orders.

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Security Clearance

Other

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