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Administrative Assistant, Southern Region (Level 4) - Child Development Agency - Jamaica

The Child Development Agency, an Executive Agency under the portfolio of the Ministry of Education, Youth and Information, invites suitably qualified and competent persons to fill the following position:

Administrative Assistant, Southern Regional Office (Level 4)

Job responsibilities:

Under the general direction of the Regional Director, Southern Region, the incumbent will provide high-level administrative support through the following:

• Provide administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving or referring a range of administrative problems and enquiries
• Prepare correspondences, agendas and/or minutes of meetings as required
• Schedule and coordinate meetings, events, interviews, appointments for Regional Director, which may include coordinating travel and lodging arrangements
• Prepare or assist with the preparation of schedules and/or ad hoc statistical and narrative reports
• Sort and distribute incoming and outgoing mail; compose, prepare, or ensure timely responses to a variety of routine written enquiries
• Requisition supplies, printing, maintenance, and other services
• Arrange and participate in meetings, conferences and regional activities
• Perform other related duties as assigned by the Regional Director

Key knowledge and competencies

• Ability to gather and analyze statistical data and generate reports
• Ability to maintain calendars and schedule appointments
• Ability to create, compose and edit written materials
• Ability to gather data, compile information and prepare reports
• Ability to analyze and solve problems
• Excellent oral and written communication skills required
• Ability to handle multiple tasks and deadlines
• Good oral and written communication skills
• Good interpersonal skills

Qualification and experience:

• Associate degree in Business Management or Office Administration  OR
• Certified Professional Secretary Designation
• A minimum typing speed of 55 w.p.m. to 60 w.p.m.
• A minimum three (3) years of secretarial/clerical experience

OR

• Any equivalent combination of education and experience

Applications should be submitted no later than Friday, April 28, 2017 by email to goodenm@cda.gov.jm or to:

Director

Human Resources Management and Administration

Child Development Agency

48 Duke Street

Kingston.

Please note that responses will be sent only to shortlisted applicants.

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