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Payroll Program Assistant - City of Toronto - Toronto, ON

Job Classification Title PAYROLL PROGRAM ASSISTANT 2 Job ID # 2299557 X Division Public Health Section Finance & Administration Work Location 277 VICTORIA ST. Job Stream Accounting/Finance Job Type Permanent, Full-Time Salary/Rate $30.72 - $33.67 / Hour Hours of Work (bi-weekly) 70.00 Shift Information Monday to Friday - 35 Hours Affiliation L79 Full-time Number of Positions Open 1 Posting Date 08-Mar-2018 Closing Date 22-Mar-2018

Job Description

Major Responsibilities: Receives attendance reporting information and prepares/processes payroll information. Coordinates and inputs daily timesheets into corporate computerised absentee system in regards to departmental cost centre changes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances and medical notes. Prepares and processes personnel documentation for employees, i.e. alternate rates, terminations, leave of absences, increments, layoffs, etc. Prepares, maintains and monitors attendance records for salaried and bi-weekly employees. Calculates, verifies and corrects entitlement for vacation and sick bank credits. Prepares summary sheets on outstanding sick claims and doctor’s certification. Calculates and monitors lieu time. Verifies and distributes pay statements and makes arrangements for cancelled/replacement cheques. Responds to enquiries regarding collective agreements, payroll and personnel matters. Verifies, tracks and resolves payroll matters. Prepares reports on position and salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances, kilometrage and attendance management information. Receives increment, suitability and promotion/evaluation forms for employees. Maintains file for increments and promotion evaluations. Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules. Maintains payroll/personnel records and files for audit purposes. Prepares documents pertaining to the updating of payroll records. Liaises with other departments, outside agencies. Prepares payroll for a business unit. Performs audits and verifies input for accuracy. Key Qualifications: Your application must describe your qualifications as they relate to: Considerable clerical/administrative experience, some of which must relate specifically to the payroll function. Considerable experience in the application of collective agreements, personnel policies, procedures, practices and related legislation. Considerable experience using Microsoft Office Suite (e.g. Word, Excel, Power Point and Access). Experience using payroll systems software and reporting software (e.g. Document Direct). Experience with SAP would be an asset. You must also have: Strong analytical and problem solving skills. Accurate keyboarding and proofreading skills. Fundamental business mathematics skills and knowledge of general statistical techniques, or of accounting procedures. Excellent customer service and interpersonal skills and the ability to communicate effectively, both orally and in writing, with all levels of staff, the public and other divisions. Ability to work with attention to detail and accuracy needed for payroll and attendance reporting and maintenance of employee records. Ability to work independently and carry out instructions with minimal supervision. Ability to exercise independent judgement and discretion in dealing with confidential operational matters and information (i.e. rates of pay, employee absences or other sensitive personnel information). Ability to set up and maintain manual and computerized filing systems. Ability to meet tight deadlines in a high volume environment. Accommodation:  The City of Toronto is committed to fostering a positive and progressive workforce reflecting the citizens we serve. We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto's Accommodation Policy. You can request for accommodation related to the protected grounds at any stage of the City's hiring process, i.e., application, assessment and placement. If you are an individual with a disability and you need accommodation in applying for this position, please email us at application.accommodation1@toronto.ca, quoting the job ID # 2299557 and the job classification title. If you are invited to participate in the assessment process, we ask that you provide your accommodation needs in advance at that time. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process. Apply

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