Judul : MANAGER - Metrolinx - Toronto, ON
link : MANAGER - Metrolinx - Toronto, ON
MANAGER - Metrolinx - Toronto, ON
MANAGER, CORPORATE RECORDS AND INFORMATION MANAGEMENT
Organization:
Metrolinx
Division:
Strategic Business Planning and Enterprise Risk Management
City:
Toronto
Job Term:
1 Temporary
Job Code:
Not Available - Not Available
Salary:
Not Available
Open
Job ID:
121782
Metrolinx is an agency of the Government of Ontario and our goal is to create a transportation network that enhances the prosperity, sustainability and quality of life for the Greater Toronto and Hamilton Area. We lead planning in the region with a Regional Transportation Plan that guides the work and investments of the organization. This includes building light transit, bus rapid transit and Regional Express Rail, as well as operating GO Transit, UP Express and PRESTO.
• Develops, implements and maintains records and information management policies with input from Metrolinx legal/privacy and information security teams to ensure compliance with government policy, procedures and relevant legislation (e.g. 2009 Archives Record Keeping Act) and record and information management best practices.
• Manages the provision of FOI services across the organization, develops and implements procedures and systems that enable Metrolinx to respond to requests efficiently and in compliance with Freedom of Information and Protection of Privacy legislation, policies and procedural obligations; manages/coordinates filing of annual FOI report.
• Manages/facilitates the receipt, processing, researching, coordination and response to freedom of information request from stakeholders, members of the public.
• Manages the provision of effective and efficient corporate-wide services and programs, including the administration of documentation (e.g. corporate policies, manuals, forms, records, publications, and other reference materials), and the corporate recycling program.
• Establishes business side direction for use of the Electronic Document Record Management System (EDRMS) project and other electronic and paper repositories, including developing an interim plan on how best to configure retention, disposition and privacy/security access rules within the Open Text application while the enterprise formalizes its Records Retention Schedule and Policy.
• Develops and leads an enterprise-wide Information Work Group, working in collaboration with business units, subject matter experts and the RIM Team to support rollout of governance polices/processes for how all records and information assets are to be managed.
• Leads and provides oversight to the development and delivery of enterprise-wide standard records and information management and FOI education/training to promote awareness, understanding and reinforce compliance, best practices and standards of FOI and RIM requirements to staff across all business units of Metrolinx.
• Minimum eight (8) years' progressive experience in the development and implementation of a Records and Information Management program and experience managing corporate administrative activities/programs/services.
• Must have experience in records and information management and project management, including financial management, resources management, procurement and contract management.
• Knowledge of records and information management strategies, standards, policies, systems and best practices to manage the development and delivery of a records and information management (RIM) program/services.
• Knowledge of record and information keeping best practices, the 2009 Archives Record Keeping Act, Freedom of Information Act, Freedom of Information and Protection of Privacy Act and related standards, regulations and policies to ensure compliance with relevant legislative and regulatory requirements.
• Must have strong leadership/management skills to manage unit/departmental staff and lead project teams.
• Budget and financial management experience to manage unit budget and budget activities.
• Strong partnership building, relationship management and collaboration skills required.
• Strong communication skills (verbal/written/presentation) required to prepare and present documentation, reports, proposals, briefing materials, training/education materials related to RIM and FOI program development, planning and delivery.
Please note that applicants must be legally entitled to work in Canada. Accommodation will be provided throughout the hiring process, as required. Applicants must make their needs known in advance.
Please be advised, Metrolinx uses email to communicate with their applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition. Please be advised that a Criminal Record Search may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
AN EQUAL OPPORTUNITY EMPLOYER
What can I expect to do in this role?
Our Strategic Business Planning and Enterprise Risk Management Division is seeking a Manager, Corporate Records and Information Management to manage the development and delivery of an enterprise records and information management (ERIM) program/services for Metrolinx, including strategy development, policy formulation, expert advice and Freedom of Information (FOI) request processing/management, ensuring compliance with legislative and regulatory requirements; and manage the delivery of corporate-wide administrative services across Metrolinx to support Metrolinx's organizational goals and meet corporate business objectives.How do I qualify?
Key Responsibilities:
• Manages the planning, development and implementation of a strategic plan and operational policies and procedures for a records and information management program; leads the establishment of a records/information governance framework and rules for all business documents and information assets, enterprise wide (in all mediums) including email, hard copy, digital/electronic records/information, and the classification, retention and disposition rules for all information assets.• Develops, implements and maintains records and information management policies with input from Metrolinx legal/privacy and information security teams to ensure compliance with government policy, procedures and relevant legislation (e.g. 2009 Archives Record Keeping Act) and record and information management best practices.
• Manages the provision of FOI services across the organization, develops and implements procedures and systems that enable Metrolinx to respond to requests efficiently and in compliance with Freedom of Information and Protection of Privacy legislation, policies and procedural obligations; manages/coordinates filing of annual FOI report.
• Manages/facilitates the receipt, processing, researching, coordination and response to freedom of information request from stakeholders, members of the public.
• Manages the provision of effective and efficient corporate-wide services and programs, including the administration of documentation (e.g. corporate policies, manuals, forms, records, publications, and other reference materials), and the corporate recycling program.
• Establishes business side direction for use of the Electronic Document Record Management System (EDRMS) project and other electronic and paper repositories, including developing an interim plan on how best to configure retention, disposition and privacy/security access rules within the Open Text application while the enterprise formalizes its Records Retention Schedule and Policy.
• Develops and leads an enterprise-wide Information Work Group, working in collaboration with business units, subject matter experts and the RIM Team to support rollout of governance polices/processes for how all records and information assets are to be managed.
• Leads and provides oversight to the development and delivery of enterprise-wide standard records and information management and FOI education/training to promote awareness, understanding and reinforce compliance, best practices and standards of FOI and RIM requirements to staff across all business units of Metrolinx.
Qualifications:
• Completion of a degree in Records and Information Management, Business Administration or a related discipline or a combination of education, training and experience deemed equivalent.• Minimum eight (8) years' progressive experience in the development and implementation of a Records and Information Management program and experience managing corporate administrative activities/programs/services.
• Must have experience in records and information management and project management, including financial management, resources management, procurement and contract management.
• Knowledge of records and information management strategies, standards, policies, systems and best practices to manage the development and delivery of a records and information management (RIM) program/services.
• Knowledge of record and information keeping best practices, the 2009 Archives Record Keeping Act, Freedom of Information Act, Freedom of Information and Protection of Privacy Act and related standards, regulations and policies to ensure compliance with relevant legislative and regulatory requirements.
• Must have strong leadership/management skills to manage unit/departmental staff and lead project teams.
• Budget and financial management experience to manage unit budget and budget activities.
• Strong partnership building, relationship management and collaboration skills required.
• Strong communication skills (verbal/written/presentation) required to prepare and present documentation, reports, proposals, briefing materials, training/education materials related to RIM and FOI program development, planning and delivery.
How to Apply:
To apply for this position, please submit your resume online through the Current Opportunities page on our website, no later than no later than March 25, 2018.Please note that applicants must be legally entitled to work in Canada. Accommodation will be provided throughout the hiring process, as required. Applicants must make their needs known in advance.
Please be advised, Metrolinx uses email to communicate with their applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition. Please be advised that a Criminal Record Search may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
AN EQUAL OPPORTUNITY EMPLOYER
Additional Information:
Address:
- 1 Temporary, duration up to 14 months, 277 Front St, Toronto, Toronto Region
Compensation Group:
Excluded
N/A
Category:
Policy and Analysis
Posted on:
Thursday, March 15, 2018
Note:
- This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
How to apply:
- You must submit your application using only one of the methods identified below.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Be sure to quote the Job ID number for this position.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
http://ift.tt/1kCtFbh
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Sunday, March 25, 2018 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
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