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LEGAL ADMINISTRATIVE SECRETARY - Ministry of the Attorney General - Scarborough, ON

Organization:

Ministry of the Attorney General

Division:

Criminal Law Division ( CLD) Crown Attorney

City:

Scarborough

Job Term:

1 Temporary

Job Code:

09OAD - Office Administration 09

Salary:

$24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

120954

Apply Online
View Job Description

A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary.

What can I expect to do in this role?

You will:

• provide a full range of administrative and secretarial services
• prepare a variety of legal documents including letters, memos, reports, presentation materials and statistical reports
• maintain Ontario and Superior Court files and prepare subpoenas
• provide reception duties by answering inquiries in-person and over the telephone
• liaise with staff in other field offices regarding prosecution matters, referring victims, responding to inquiries and explaining procedures

How do I qualify?

Mandatory

• You must be able to type 50 words per minute (wpm) and achieve 70% in a series of tests for spelling, word usage and sentence recognition

Legal Knowledge:

• You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, legal office, criminal prosecution programs, and court procedures to prepare for proceedings, prepare/distribute/track disclosures, answer telephone and counter inquiries and maintain Crown briefs
• You have knowledge of legal terminology to prepare legal documents, explain procedures, transcribe from Dictaphone and compose from verbal instructions

Administrative Skills:

• You demonstrate secretarial and administrative experience such as updating files, arranging meetings, completing travel arrangements, ordering transcripts, purchasing goods and services, processing payments, etc
• You are able to use data base applications, computer equipment and related software such as such as Microsoft Office and Windows to produce letters, memoranda, reports and legal documents

Communication and Interpersonal Skills:

• You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
• Your interpersonal skills enable you to work effectively as a team member with minimal supervision

Analytical, Judgement and Organizational Skills:

• You demonstrate initiative and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents
• You are able to prioritize your workload while meeting conflicting deadlines

Additional Information:

Address:

• 1 Temporary, duration up to 5.5 months, 1911 Eglinton Ave, Scarborough, Toronto Region, Enhanced – Criminal Record (CPIC) Check, Intelligence Check, Local Police Record Check

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Legal Services

Posted on:

Tuesday, March 6, 2018

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, March 20, 2018 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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