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LEGAL ADMINISTRATIVE SECRETARY - Ministry of the Attorney General - Brampton, ON

Organization:

Ministry of the Attorney General

Division:

Criminal Law Division

City:

Brampton

Job Term:

1 Permanent

Job Code:

09OAD - Office Administration 09

Salary:

$24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

120651

Apply Online
View Job Description

The Ministry of the Attorney General seeks motivated and organized individuals to provide a range of legal secretarial services for the Crown Attorney's office.

What can I expect to do in this role?

In this role, you will:
• prepare correspondence and legal documents
• provide telephone and counter reception service
• prepare and distribute disclosure materials
• schedule pre-trial hearings
• maintain and track Crown briefs
• photocopy, fax and perform other duties as required

How do I qualify?

Mandatory

• You can type 50 words per minute
• You can perform dicta to Ministry standards (70%)
• You have advanced oral and written French language skills

Technical Knowledge and Experience:

You have:
• the ability to acquire and interpret the rules and regulations of the legal office and court procedures in order to prepare various legal documents and answer any inquiries by providing factual explanations of administrative policies and procedures
• knowledge of legal terminology to transcribe or compose correspondence from oral instruction
• established experience in secretarial and administrative office procedures
• knowledge of basic accounting practices to calculate and process travel claims, invoices, and expense

Interpersonal, Communication and Judgment Skills:

You have:
• demonstrated interpersonal and oral communication skills in order to use appropriate legal terminology when providing information to legal professionals, police, media, court staff and the general public
• demonstrated written communication skills to prepare legal documents from precedents or information provided by Crown(s)
• the ability to respond to issues such as inquiries involving explanation of court procedures and clarification of legal terms
• judgment in dealing with confidential materials
• the ability to exercise initiative and can work independently or as a member of a team with minimum supervision

Organizational Skills:

You have:
• organizational skills to prioritize own workload and assist colleagues to ensure deadlines and timeframes are met

Computer Skills:

You have:
• in-depth knowledge and ability to use a personal computer
• knowledge of word processing, applications such as MS Word to manipulate text and produce letters, memoranda, reports and legal documents
• knowledge of data base applications to enter, track, and update data

Additional Information:

Address:

• 1 Bilingual Permanent, 7755 Hurontario St, Brampton, Central Region, Enhanced – Criminal Record (CPIC) Check, Intelligence Check, Local Police Record Check

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Tuesday, March 6, 2018

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• C-AG-120651/18

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, March 20, 2018 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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