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ADMINISTRATIVE ASSISTANT - Ministry of the Attorney General - Toronto, ON

Organization:

Ministry of the Attorney General

Division:

Office of the Independent Police Review (OIPRD)

City:

Toronto

Job Term:

2 Permanent

Job Code:

08OAD - Office Administration 08

Salary:

$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

118565

Apply Online
View Job Description

Are you a highly organized administrative professional who can manage competing priorities and tight timelines within a busy Investigations Unit? If so, join the Office of the Independent Police Review (OIPRD) as an Administrative Assistant.

What can I expect to do in this role?

In this role, you will:

• provide administrative support and services to the senior management team including word processing, scheduling and arranging meetings, greeting visitors, establishing and maintaining files, photocopying and dispatching courier items
• sort and deliver incoming mail expeditiously
• handle highly sensitive and confidential documents/log and track correspondence/issues
• provide the essential day-to-day communications and administrative linkages for office and the team
• provide word processing/computing services by typing a variety of detailed materials

How do I qualify?

Mandatory

• You can type to 50 wpm

Administrative Skills

• You have the ability to establish and maintain records and asset management files
• You can research and provide information in person or by email or phone
• You can acquire knowledge of unit and ministry policies and procedures to ensure compliance when carrying out administrative duties
• You have the ability to operate common office equipment such as printer, photocopier and facsimile to produce and transmit materials
• You can evaluate price quotes for standard services

Communication and Interpersonal Skills

• You have oral communication skills to provide customer service and administrative support, gather and convey information, answer phones and greet visitors
• You have relationship management, client services and teamwork skills
• You have written communication skills to compose a variety of materials

Analytical and Time Management Skills

• You have time management and priority setting skills to cope with interruptions and balance competing demands to meet deadlines
• You have prioritizing, time management, organizing and coordination skills to work with others and balance competing demands

Computer Skills

• You have computer software skills such as MS Office, Outlook and Internet/Intranet and customized databases such as WIN and IFIS to research information, maintain and establish files, produce various documents and input financial transactions

Additional Information:

Address:

• 2 Permanent, 655 Bay St, Toronto, Toronto Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, February 21, 2018

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-118565/18(2)

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, March 7, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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