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Information Management Administrator - Canadian Security Intelligence Service - Ottawa (Ontario)

The Service is always looking for talented and skilled individuals to join our team. Diversity is not only part of the Service’s culture it is a core business strategy. We are building a workforce which is representative of the Canadian society and our programs and policies are designed to foster diversity and inclusion.
Important: Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.

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Reference Number

17-970-04-058

Closing Date

2018-03-21

APPLY ON-LINE

Job Summary

Information Management Administrators (IMA) are responsible for maintaining the corporate records information management systems and files. They analyze information, create files, monitor and retrieve overdue files. The IMAs act as resource-persons by providing advice/guidance to clients and conducting searches through various information sources in order to identify/compile and provide clients with the appropriate information. They may also assist in the various preparation and conversion stages of the digitization process.

Education

Undergraduate degree and one (1) year of experience  *
College Certificate or College diploma and three (3) years of experience  *
The educational program must be from an accredited learning institution recognized in Canada. 

Experience

*Candidates must possess the minimum years of experience required in accordance with their education as previously outlined, for each of the following criteria. Please note that the experience must be significant in nature and that the experience could have been acquired concurrently within the same time frame.

• Experience in dealing with individuals in a client service capacity; including but not limited to responding to queries, advising clients on the application of policies and procedures;
• Experience in using a word processing application (such as Microsoft Word), a spreadsheet application (such as Microsoft Excel) and an office email system (such as Microsoft Outlook);
• Experience performing general administrative duties, including file management and file organization (searching and retrieving files).

* Significant: in that the performance of these duties must be part of his or her main functions over that period of time.
Assets

Assets

• Experience in data entry and data quality assurance and integrity;
• Experience working in an information management administrative capacity and/or in an information management environment.

Competencies

Adaptability/flexibility, Client service, Teamwork, Rigour.

Who Can Apply

Canadian citizens eligible for a Top Secret security clearance.

Security Requirements

Candidates must be eligible to receive a Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important that you adhere to a zero tolerance illegal drug use from the time you submit your application.

Language Requirements

Various language requirements:

• Bilingual imperative (BBB/BBB)
• Bilingual imperative (CBB/CBB)

Salary Range

$45,920 to $55,860 per year plus the bilingual bonus (under review). Salary is commensurate with qualifications and experience.

We Also Offer At The National Headquaters

Organized and recreational sports activities, on-site fitness facility, full service cafeteria, and bus route service within proximity.

Location

CSIS National Headquarters, Ottawa (Ontario).

Employment Conditions

Indeterminate (permanent) positions with one (1) year probation.
Or
Term positions for six (6) months, with the possibility of an extension and/or indeterminate employment after one (1) year.
Please note that this is a unionized position.

How To Apply

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.
If you meet these requirements, you may submit your candidacy by clicking Apply Now and quote reference 17-970-04-058 in your cover letter.

Notes

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.
CSIS is committed to Employment Equity and encourages the equitable participation of all Canadians. If your application is retained and you require any special accommodation during the selection process, please advise us. The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.
We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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