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RECORDS AND DOCUMENT MANAGEMENT ADMINISTRATOR - Legislative Assembly - Toronto, ON

Organization:

Legislative Assembly

Division:

Information Services Branch

City:

Toronto

Job Term:

1 Temporary

Job Code:

L/A - Excluded

Salary:

Not Available

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

115852

Keeping Ontario's Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is mandated to provide non-partisan support to the Members of Provincial Parliament (MPPs).

Together, we provide administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, community, and excellence.

What can I expect to do in this role?

The Legislative Assembly of Ontario seeks a Records and Document Management Administrator who, as part of our Information Services Branch, in Toronto, ON, will maintain our corporate memory, find records, manage email, and meet legal and privacy requirements.

What You'll Do
You'll act with integrity to:
• Foster a climate conducive to excellent Records and Document management in the Assembly
• Work collaboratively with internal branch and teams
• Demonstrate tact, discretion and sensitivity to the political environment

You'll support our community as you:
• Provide advice, training and support to Assembly staff regarding the management of records and documents, utilization of the Assembly Records Schedule, and the correct disposal of inactive records
• Assist in the development of training materials and deliver of staff outreach programs,
• Assist in the day-to-day operations of the Records and Document Management Program
• Assist in Freedom of Information (FOI) requests submitted to the Assembly
• Coordinate the conversion of old records into the DocSafe system, our Enterprise Content Management System
• Prepare final retention schedules based on department records analysis, research and classifications
• Maintain accurate information on retention policies, document ownership, record transfers and destructions, classification schemes etc. in the records management module

How do I qualify?

Mandatory

You demonstrate excellence through your:
• Post-secondary education and/or a certificate in Records and Document Management or equivalent working experience in a related field
• Knowledge of current Recorded Information Management (RIM) theories, principles, technology, emerging trends and best practices (including FIPPA and FOI)
• Demonstrated experience in developing file classification schemes and file plans
• Ability to work independently and in a team environment
• High quality standards and strong attention to detail
• Strong report writing, research and presentation skills
• Demonstrated communication skills
If you join our team, you can expect:
• To work with a team of dedicated professionals
• To engage with business and technical partners across the Assembly
• To be encouraged and supported to grow your career through training and development

How to Apply:

If you share our values and are interested in this position, please visit us at www.ontla.on.ca and select Employment for more details.

The Legislative Assembly of Ontario is an inclusive employer. If you require a disability-related accommodation in order to participate in the recruitment process, please email your contact information to hr@ola.org for follow-up.

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.

Additional Information:

Address:

• 1 Temporary, duration up to 12 months, 99 Wellesley St, WHITNEY BLOCK, Toronto, Toronto Region

Compensation Group:

Excluded

Understanding the job ad - definitions

Schedule:

N/A

Category:

Administrative and Support Services

Posted on:

Tuesday, November 28, 2017

How to apply:

1. You must submit your application using only one of the methods identified below.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Be sure to quote the Job ID number for this position.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application to: 
www.ontla.on.ca

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, December 12, 2017 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Apply

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