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FREEDOM OF INFORMATION COORDINATOR - Metrolinx - Toronto, ON

FREEDOM OF INFORMATION (FOI) COORDINATOR - CONTRACT

Organization:

Metrolinx

Division:

Finance/Strategic Business Planning & Development

City:

Toronto

Job Term:

1 Temporary

Job Code:

ML/10 - Metrolinx

Salary:

Not Available

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

115802

Metrolinx is an agency of the Government of Ontario and our goal is to create a transportation network that enhances the prosperity, sustainability and quality of life for the Greater Toronto and Hamilton Area. We lead planning in the region with a Regional Transportation Plan that guides the work and investments of the organization. This includes building light transit, bus rapid transit and Regional Express Rail, as well as operating GO Transit, UP Express and PRESTO.

What can I expect to do in this role?

The Freedom of Information (FOI) Coordinator is responsible for leading the development of responses to FOI requests, providing senior technical expertise for the Metrolinx access to information program, and monitoring activities to ensure full compliance with the Freedom of Information Protection of Privacy Act (FIPPA).

How do I qualify?

Key Responsibilities

• Leads the development of responses to highly contentious access requests; considers all relevant factors when analyzing highly sensitive and complex policy and FIPPA issues
• Develops, implements and maintains the program and related policies, strategies and processes to fulfill the FOI legislated requirements
• Administers the program by preparing all notices, correspondence, and submissions (e.g. severing records collection) and waiving fees, tracking requests, and maintaining records
• Coordinates and supervises activities related to responding to requests for access, investigations, mediations, and appeals
• Develops and delivers training and workshop material on the legislative requirements and processes relating to FOI requests to staff at all levels; identifies and communicates any legislative changes and related issues
• Prepares and submits the organization's annual report to the Information and Privacy Commissioners (IPC) Office; fulfills publication and reporting requirements established by FIPPA; coordinates and prepares briefing notes for senior management, MTO and the Cabinet Office
• Provides expertise, advice, recommendations, interpretation, and direction to staff and senior management on all FOI program components including: requests for access to information, specific decisions, appeals, legal opinions, exemptions, case law and the Act
• Consults with a wide range of internal and external stakeholders on specific initiatives to ensure compliance with access-related statutory requirements, Management Board directives, related government guidelines, and best practices
• Represents Metrolinx with the IPC in the FIPPA appeal process
• Supervises staff and monitors work assignments/projects to ensure adherence to timelines

Mandatory

• Completion of a degree in Business Administration, Public Administration/Policy, or related field or a combination of education, training and experience deemed equivalent
• Minimum four (4) years' experience working with public policy and interpreting/applying relevant legislation, ideally within the public sector
• Direct exposure to the Freedom of Information and Protection of Privacy Act, and related guidelines and policies is an asset
• Experience with developing operational policies, procedures, best practices and recommendations for compliance with access and/or privacy legislation and programs
• Project coordination and planning skills to coordinate requests, manage resources, prioritize work, track progress, and meet approved project timelines
• Analytical and evaluation skills to investigate requests, complaints and issues, and provide expertise and recommendations
• Interpersonal, oral/written communication and training skills to collaborate with and support management, all levels of staff.

How to Apply

To apply for this position, please submit your resume online via
http://ift.tt/2xB3Jcf, and cover letter online, no later than December 04, 2017.

Please note that applicants must be legally entitled to work in Canada. Accommodation will be provided throughout the hiring process, as required. Applicants must make their needs known in advance.

Please be advised, Metrolinx uses email to communicate with their applicants for open job competitions. It is the applicant's responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition. Please be advised that a Criminal Record Search may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

AN EQUAL OPPORTUNITY EMPLOYER

Additional Information:

Address:

• 1 Temporary, duration up to 10 months, 277 Front St, Toronto, Toronto Region, General Screening Requirement

Compensation Group:

Excluded

Understanding the job ad - definitions

Schedule:

Category:

Administrative and Support Services

Posted on:

Monday, November 27, 2017

Note:

• This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.

How to apply:

1. You must submit your application using only one of the methods identified below.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Be sure to quote the Job ID number for this position.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application to: 

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, December 4, 2017 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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