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Medical Record Technician - Department of Veterans Affairs - Washington DC, DC

Summary

Vacancy Identification Number (VIN): 1988965

OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

VA encourages persons with disabilities to apply.  The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Current permanent VA and Federal employees should apply under the announcement 1988934.

This position is covered by AFGE bargaining unit. Per the AFGE Master Agreement, the Area of Consideration will be:

First – Facility-wide (including satellites) Best Qualified Candidates.

Second – Current permanent VA employees.

Third – Current permanent Federal Employees.

Duties

This position is located in the Health Information Management Section (HIMS) of the Business Office at the Washington DC Veterans Affairs Medical Center (VAMC) serving as a Medical Record Technician in the Release of Information (ROI) Unit expected to work closely with all members of the health care team and administration and required to periodically participate in training on Release of Information. Major duties including but not limited to:

• Abstracting and processing medical releases of information requests;
• Reviewing paper and computerized medical records to identify material to be photocopied/printed/written to electronic media and released;
• Completing and processing routine releases of information to other agencies when requested;
• Processing Social Security requests for medical information;
• Composing and typing all forms of correspondences;
• Monitoring the quality and quantity of work produced and ensuring adherence to applicable requirements and regulations;
• Ensuring maintenance of GEMS requirements in accordance with established policies; and
• Other related duties as assigned.

Work Schedule: Core Business Hours: Monday through Friday 8:00 am to 4:30 pm (tour of duty negotiable upon selection)
Position Title and Number: Medical Record Technician (ROI)

Supervisory Status

No

Travel Required

• Not Required

Relocation Authorized

• No

Who May Apply

This job is open to…

U.S. Citizens. Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• Must pass pre-employment examination
• Must be proficient in written and spoken English
• Designated and-or Random Drug Testing required
• Background and-or Security Investigation required
• Selective Service Registration is required for males born after 12/31/1959.

Qualifications

Basic Requirements:
Citizenship. Citizen of the United States.  (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Handbook 5005, chapter 3, section A, paragraph 3g.)
English Language Proficiency. Medical Record Technicians must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d).
Experience and Education
Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills and abilities (KSAs) needed to perform MRT work.
OR,
Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy& physiology, and introduction to health records).
OR,
Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:
(a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of 6 semester hours of health information technology courses. (b) Successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. Also requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. 
NOTE: A copy of your transcripts must be submitted if using education for qualifying purposes.
Grade Determinations:
GS-4 MRT (ROI) Entry Level
Experience or Education. None beyond basic requirements.
Assignment. Employees at this level serve in entry level MRT (ROI) positions and receive close supervision from more experienced ROI staff members.
GS-5 MRT (ROI) Developmental Level
Experience. One year of experience equivalent to the next lower grade level or successful completion of four years of education above high school from an accredited college or university with a minimum of 24 semester hours in health information technology.
NOTE: A copy of your transcripts must be submitted if using education for qualifying purposes.
Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs:
1. Ability to utilize health information technology and various office software products utilized in MRT (ROI) positions (e.g., the electronic health record, release of information systems, etc.);
2. Knowledge of the Joint Commission requirements and/or health record documentation guidelines; and
3. Ability to manage priorities and coordinate work in order to complete duties within required timeframes and ability to follow-up on pending issues.
Assignment. Employees at this grade level serve in developmental positions as MRTs (ROI) and receive guidance from more experienced staff members for more complex ROI procedures.
GS-6 MRT (ROI) Full Performance Level
Experience. One year of experience equivalent to the next lower grade level.
Demonstrated KSAs. In addition to the experience above, the candidate must demonstrate the following KSAs:
1. In-depth knowledge of the laws and regulations related to the authorization and disclosure of health information and ability to apply said laws and regulations related to the disclosure of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA) and 38 U.S.C. 7332);
2. Ability to manage priorities and coordinate work in order to complete duties in an accurate and timely fashion;
3. Ability to follow up on pending issues in order to meet required response times; and
4. Ability to research and solve difficult questions related to release of health information in an accurate and timely manner.
Assignment. This is considered the full performance level for ROI technician positions. ROI technicians at this level apply, interpret and analyze laws and regulations related to the disclosure of health information. Responsible for educating requestors on requirements for submitting requests for health information. Complete all requests for health information in accordance with applicable laws and regulations.
References: VA Handbook 5005/79 Part II, Appendix G35 (Medical Record Technician Qualification Standard).  http://ift.tt/2czFdRl
This can be found in the local Human Resources Office.
When using specialized experience to qualify for a specific grade level, your resume' must demonstrate that you meet the knowledge, skills, and abilities (KSA's) indicated for that grade level.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.


Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.  You can verify your education here: http://ift.tt/1bgzbPg.   If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Physical Requirements:May include but not limited to standing 2 hours per day, use of both hands, use of fingers, bending, lifting up to 25 pounds, and sitting up to 8 hours per day.

Security Clearance

Other

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