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Administrative Support Assistant - Department of Agriculture - Cody, WY

Summary

A career with the Forest Service will challenge you to manage and care for more than 193 million acres of our nation's most magnificent lands, conduct research through a network of forest and range experiment stations and the Forest Products Laboratory, and provide assistance to State and private forestry agencies.
It's an awesome responsibility - but the rewards are as limitless as the views.
USDA is a great place to start or continue your career. USDA is ranked as one of the top 10 "Best Places to Work in the Federal Government" by the Partnership for Public Service (http://ift.tt/OS8S9x). Rankings are based on employee feedback regarding satisfaction with their work experience.

This position is temporary and has a Not-to-Exceed date. However, an extension of the appointment may be possible without further competition. The appointment may also end early due to lack of work or funds.
This position is located on a Forest Service unit. The incumbent is responsible for providing administrative support to the Unit.
This position is located within Region 2 on the Shoshone National Forest in Cody, WY.
For additional information about the duties of the position, please contact Kimbley McBride at (307) 578-5202 or email kimbleymcbride@fs.fed.us OR Susan Stresser at (307) 578-5201 or email sstresser@fs.fed.us
Position will be filled as a temporary appointment up to 6 months.
The USDA Forest Service has legislative authority to recruit and fill Permanent (Career/Career- Conditional), Temporary, and Term Appointments under the USDA Demonstration Project. Under this authority, any U.S. citizen may apply.

Duties

Supports and assists with a full range of purchasing and procurement needs of the unit. Requisitions office supplies, equipment, forms, printing services, maintenance services, etc. as required. Resolves non-recurring problems.
Receives and distributes supplies and special order items, reconciles purchases within the appropriate database in a timely manner.
Maintains procurement/purchasing files in accordance with Federal regulations and agency directives and ensures procurement documentation is signed and attached.
May use database or spreadsheet software to enter, revise, sort, calculate, and retrieve data for reports.
Receives visitors and handles calls of a routine nature, such as locations of key personnel and recreation opportunities. Has extensive knowledge of all other District activities and can answer inquiries regarding these. Responds to non-technical requests for information regarding office functions, status of reports, and other information as needed. Difficult, technical, or special questions are referred to the appropriate District Staff.
Receives data from multiple sources in multiple forms, reviews the data, and processes it to meet a variety of administrative needs. Examines documents and data for completeness, discrepancies, and other special requirements. Enters it into existing or newly developed databases using the appropriate software systems.
Reviews outgoing correspondence prepared in the official Correspondence Database submitted for supervisor’s signature for grammatical accuracy and conformance with policy, and discusses deviations or discrepancies with the author. Establishes and maintains the unit’s files in hardcopy and/or electronic format as required.
Prepares, audits, and transmits time and attendance reports for employees on the District.
Keeps all District employees informed of personnel policies and regulations, such as leave, compensation for injury, retirement, promotion, etc.
Serves as Collection Officer to sell such items as National Forest maps, Christmas tree permits, 2400-4’s (Forest Product Sale Permits), and Golden Age Passports in accordance with manual and handbook requirements. Is held accountable for the funds collected. Maintains accountability records as required.

Supervisory Status

No

Promotion Potential

05

Travel Required

• Occasional Travel
• Per Work Assignment

Relocation Authorized

• No

Who May Apply

This job is open to…

 US Citizens and Nationals; no prior Federal experience is required.
Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• You must be a U.S. Citizen or U.S. National
• Males born after 12/31/59 must be Selective Service registered or exempt
• Satisfactory background investigation and/or fingerprint check

Qualifications

You must possess the Basic Requirements identified below to be considered eligible for this position. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.
GS-05: (1) One year of specialized experience equivalent to a GS-04 level.
Specialized experience is defined as: Greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; maintaining written records and files in electronic and/or hardcopy filing systems; and using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents ensuring correct grammar, spelling, punctuation, and format. -OR
Successful completion of 4 years of study above high school. –OR
A combination of education and experience listed above.
To receive consideration for this position, you must meet all qualification requirements on the closing date of this announcement.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.



ADDITIONAL REQUIREMENTS:No Additional Requirements.

Security Clearance

Other

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