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Staff Assistant - Department of the Treasury - USA

Summary

About the Agency

The mission of the Treasury Inspector General for Tax Administration's (TIGTA) Office of Investigations is to protect the Internal Revenue Service from internal and external threats and corruption that could negatively impact the IRS’ ability to administer the nation’s tax laws. We detect and deter waste, fraud and abuse in IRS programs and operations and protect the IRS against internal misconduct and corruption as well as external attempts to corrupt or threaten its employees. We provide independent oversight to the Treasury Department on matters involving IRS activities & the IRS Office of Chief Counsel.

There is one (1) vacancy for this announcement, location will be determined after selection. Locations available are: Phoenix, Arizona; Denver, Colorado; or Kansas City, Missouri.

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Duties

Major Duties:
The following are the duties of this position at the GS-11. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position:

The Staff Assistant acts as the point of contact for all administrative and personnel issues. They are familiar with TIGTA policies, develop policy in areas of expertise and provide guidance to their division. They maintain Employee Performance Files, Drop files, and Time and Attendance files for employees in their immediate office, as well as Budget, Travel, Training, Closed Complaints, Pending Cases, GOVs, etc. for the Division. They are skilled in operating the various systems and databases to include, but not limited to Criminal Results Management System,(CRIMES) Word, Excel, PowerPoint, Outlook, Paris Property Module, Discoverer Viewer, WebTA, GovTrip, and HR Connect. They ensure that deadlines are met for data calls, budget submissions, reports, and SAC Certifications. They coordinate meetings and conferences. They analyze problems/issues and propose alternative solutions and policy changes as necessary. They advise management regarding trends and issues that could possibly have adverse affects on the division/OI function or its mission.

The Staff Assistant performs a wide range of budgetary and administrative duties to assist the SAC with formulation, analysis, execution and review of the division budget. These duties include, coordinating with the SAC to facilitate responses to headquarters; preparing budget estimates, projections, and justifications; providing information and advice to management regarding the budget submission and modifications to assure optimum utilization of available resources; reviewing the budget submission for accuracy; and ensuring guidelines and procedures are followed. They are responsible for monitoring and reporting on the budget object classes to include but are not limited to overtime, awards, operating and training travel, commercial and government training tuition; office and enforcement supplies, cell phone service and equipment; GOV maintenance and fuel; parking contracts, service contracts and miscellaneous contract services.

The Staff Assistant is responsible for tracking cases and complaints for all posts of duty within their division. They review and proof cases and complaints. They ensure that procedures set forth by TIGTA OI are followed. They run weekly, monthly and quarterly reports and provide analytical data to the SAC. They check PARIS to ensure that all violation codes are entered into the database properly and use PARIS to monitor complaints received and investigations initiated. They review/update the complaint and investigation screens by documenting violations, results, and administrative actions.

The Staff Assistant is responsible for directing, managing, and administering the division acquisition program which requires comprehensive knowledge of the procurement process, agency procedures and Federal Regulations

Travel Required

• Occasional Travel
• up to 10 times a year

Relocation Authorized

• No

Who May Apply

This job is open to…

U.S. citizens or U.S. Nationals who are: Current Treasury Inspector General for Tax Administration employees within the local commuting area who are Status Eligibles or currently serving on a Veterans Recruitment Appointment (VRA), OR CTAP eligibles. Questions? This job is open to 3 groups.

Job Requirements

Key Requirements

• Please refer to "Conditions of Employment."
• Click "Print Preview" to review the entire announcement before applying.

Qualifications

You must meet the following requirements by the closing date of this announcement.
Specialized experience: For the GS-11, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes:
-Receive correspondence for the supervisor and conducting the necessary follow up to ensure actions are timely completed;
-Arrange conferences and other large meetings for the supervisor;
-Coordinate action items resulting from meeting and conferences to ensure timely completion;
-Use various automated systems and databases; AND
-Experience working on identifying and analyzing plan and programs.
OR
You may substitute education for specialized experience as follows:
Ph.D. or equivalent doctoral degree, or, 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related

Specialized experience: For the GS-09, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level in the Federal service. Specialized experience for this position includes:
-Receive correspondence for the supervisor and conducting the necessary follow-up to ensure actions are timely complete;
-Coordinate action items resulting from meetings and conferences to ensure timely completion; AND
-Use various automated systems and databases.
OR

You may substitute education for specialized experience as follows:
Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
OR


You may qualify by a combination of experience and education Options for qualifying based on a combination will be identified in the online questions.

In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable:
For the GS-11, you must have been at the GS-09 level for 52 weeks.
For the GS-09, you must have been at the GS-07 level for 52 weeks.

The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

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