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Secretary - Department of Justice - Arlington, VA

Summary

About the Agency

TOUGH WORK. VITAL MISSION. Challenge yourself! You have the power to help combat drug trafficking. Be a part of DEA! It's tough work, but a vital mission. Whatever your background or expertise, your work at DEA will be tremendously rewarding because it will have a daily impact on national security and the quality of life of all Americans.

Do your career "Justice" by working with DOJ, which has been ranked in the Top 10 Best Places to Work in the Federal Government. Come and join the nation's law enforcement agency, where our most important resource is our people. The Department leads the nation in ensuring the protection of all Americans while preserving their constitutional freedoms. Become a member of a team where you can achieve your career goals and apply your skills and talents to our important mission. All applicants for employment with DEA must possess and maintain the highest levels of character and conduct. DEA will evaluate applicants' qualifications based on these qualities. Once a conditional offer is made, DEA will conduct a continuous evaluation of information, as it is obtained, to ensure that the prospective employees with DEA meet the agency-specific qualifications in the areas of character and conduct. To this end, an unfavorable decision in any of the areas that follow will be deemed as disqualifying: Drug Policy Requirements (as specified in this announcement), Credit History, Candor and Honesty, Work History, History with the Law, and other qualities that would detract from the integrity and efficiency of the DEA.

Duties

This position is located in the Operations Division, Office of Global Enforcement (OE), Drug Enforcement Administration (DEA), Arlington, Virginia. This position reports to a Section Chief, providing support and assistance to the support staff by performing a variety of clerical and administrative support duties.

The Secretary (Office Automation) will perform the following duties:

• Coordinate the work of the office, as necessary with officials in other offices, foreign country offices, other Federal Departments, local enforcement activities, foreign nationals or representatives of other foreign countries.
• Use knowledge of assigned programs, priorities, goals and objectives to identify workflow problems or other situations that have a negative impact on organizational efficiency.
• Receive, review and control incoming mail and correspondence.
• Develop background information and prepare outlines for the supervisor's speaking engagements.
• Manage correspondence services for an organization with a mission that affects a wide-range of activities.
• Integrate several types of software, such as spreadsheet, database, word processing, desktop publishing and graphics applications to generate specific working documents and forms.
• Evaluate the office automation needs for the immediate work area and suggest solutions and/or participate in documenting requirements to develop a specialized application.

Supervisory Status

No

Promotion Potential

7

Travel Required

• Not Required

Relocation Authorized

• No

Who May Apply

This job is open to…

All U.S Citizens. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• Must be a U.S. Citizen
• Must be able to obtain and maintain a Background and/or Security Clearance
• Males born after 12-31-59 must be registered for Selective Service
• Drug testing designated position

Qualifications

QUALIFICATIONS REQUIREMENTS FOR THE GS-06 GRADE LEVEL

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience equivalent to the GS-05 Federal grade level performing duties such as providing office management services for an organization with subordinate units; maintaining calendars; arranging travel and associated accommodations; scheduling meetings and conferences; maintaining office supplies; receiving and relaying messages; screening visitors and telephone calls; reviewing incoming correspondence and documents; responding to requests for information; producing a variety of reports and other types of non-technical documents; reviewing non-technical correspondence prepared by others to ensure compliance with applicable policies/guidelines; integrating several types of software to generate specific working documents and forms; performing complex office automation duties that require different approaches and methods; proofreading, editing and reformatting electronic drafts; and tracking suspense actions.

QUALIFICATIONS REQUIREMENTS FOR THE GS-07 GRADE LEVEL

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience equivalent to the GS-06 Federal grade level performing duties such as managing office operations for an organization with a mission that affects a wide range of activities; maintaining calendars; scheduling appointments, training sessions, and conferences; attending meetings and preparing the minutes; making travel arrangements and associated accommodations; coordinating the work of the office; screening telephone calls and visitor requests; receiving and relaying messages; identifying workflow problems that impact organizational efficiency; serving as a liaison concerning the procurement of office supplies and services; preparing time and attendance reports; receiving, reviewing and controlling incoming mail and correspondence; composing non-technical documentation; proofreading and editing correspondence and reports; assembling information/data, reports, and/or publications to create finalized packages; integrating several types of software to generate specific working documents and forms; providing advice and guidance to the staff concerning office automation; and adapting office automation methods to specific requirements and developing guidelines for users.

Competencies: Your qualifications will be evaluated on the basis of your level of competencies in the following areas:

• Clerical
• Customer Service
• Technical Competence
• Technology Application
• Writing

PROFICIENCY REQUIREMENT: Applicant must be able to type 40 words per minute with 3 or fewer errors.

CONDITIONS OF EMPLOYMENT: Successful completion of a one-year probationary period is required (unless already completed).

All qualification requirements must be met by the closing date of this announcement. Only experience and education obtained by the closing date of this announcement will be considered. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site.

Security Clearance

Top Secret

Apply

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