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Secretary - National Aeronautics and Space Administration - Greenbelt, MD

Summary

About the Agency

The Office of the Director (Code 100) seeks a detail-oriented and organized individual to serve as Secretary to the Goddard Space Flight Center (GSFC) Associate Director. The incumbent provides administrative and secretarial assistance on the full range of the supervisor's duties.

COMMENTS:

YOU MUST INDICATE YOUR TYPING SPEED IN YOUR RESUME. IF WE CANNOT DETERMINE YOU MEET THE MINIMUM TYPING SPEED, YOU WILL NOT BE CONSIDERED.

Please be sure to review your resume on the 'Review tab' by clicking on 'Your Resume.' Ensure that the correct copy of the resume you have selected has been transferred from your USAJOBS account. If you fail to validate the information in your resume, you may not be appropriately evaluated for this position. Also, please be sure to review and complete the Supplemental Information questions.

To receive consideration, you must submit a resume and answer NASA-specific questions. The NASA questions appear after you submit your resume and are transferred to the NASA web site. If you successfully apply, USAJOBS will show your application status as 'resume received - complete.' If your status is 'Application Started,' you have not successfully applied. Do not rely on a USAJOBS email to confirm successful application. Only an email from NASA confirms a successful application.

As identical vacancies are identified, additional selections may be made.

If you are an individual with a disability and have questions regarding the Federal special hiring authorities for individuals with disabilities or would like to request a reasonable accommodation for the application or hiring process, please contact the Disability Program Manager by email at gsfc-disability-programs@mail.nasa.gov. Goddard Space Flight Center offers a wide array of reasonable accommodations and programs for individuals with disabilities including onsite sign language interpreters, readers, and is a participating agency with the Computer Electronics Accommodations Program.

(NOTE: For additional information for job seekers with disabilities, please copy and paste the following address into your browser: http://ift.tt/1Fyc6mF )

Duties

As Secretary to the GSFC Associate Director, you will coordinate extensively with disparate organizational elements to direct the administrative work of the Director's Office, based on knowledge of the Agency's mission, function, and substantive programs.

Specifically, you will:

Exercise control over the supervisor's calendar, with authority for time commitments. Schedule and prioritize appointments and meetings, coordinate meeting locations, dates, participants, and agendas, and research background information and disseminate to meeting participants.

Arrange conferences for the supervisor. Develop background information and compose drafts of introductions to be presented at various meetings. Attend meetings and record meeting minutes, summarize and distribute. Ensure commitments made are met and keep the supervisor informed.

Make all necessary travel arrangements, arranging schedule of visits, making transportation and hotel reservations, notifying organizations and officials to be visited, forwarding security clearances when necessary, keeping in touch with the supervisor en route, writing thank you letters, and submitting travel vouchers and reports.

Screen all telephone calls and personal visitors, who frequently represent the highest levels of state, and
local governments or major businesses. Personally handle routine inquiries and those requiring knowledge of
the organization's activities or its internal administrative procedures. Refer inquiries requiring technical
program knowledge to an appropriate staff member for follow up.

Serve as a liaison between the supervisor and GSFC directorate and staff personnel by providing accurate,
timely advice on procedures, directives, and instructions.

Instruct and provide guidance to administrative, clerical, and support staff regarding such matters as
correspondence preparation, publications maintenance, and correspondence handling procedures.

Manage a wide variety of correspondence from within and outside the Agency. Screen all publications, directives, and periodicals, bringing items of significance to the supervisor's attention. Receive requests from other organizations for information concerning programs under the supervisor's control. Highlight or summarize correspondence. Conduct research from available files and records. Assemble requested information or follow up to ensure subordinates submit required responses within specified deadlines. Coordinate information and responses with appropriate staff and offices to assure consistency and conformance with program policies and viewpoints.

Provide back-up support to the other secretaries in the Director's office.

Job Requirements

Key Requirements

• A one-year probationary period may be required
• Position subject to pre-employment background investigation
• Requires office automation skills and typing speed of 40 words per minute

Qualifications

You must have one year of specialized experience equivalent to the next lower grade, which has equipped you with the particular competencies needed to successfully perform the duties of the position described above.

At the GS-9: Specialized experience is providing office management support which includes maintaining senior level managers calendars, scheduling meetings/conferences, completing travel arrangements, and reviewing/drafting correspondence.

At the GS-10: Specialized experience is serving as liaison between senior level management and staff; providing office management support including explanation of administrative procedures; maintaining senior level managers calendars, scheduling meetings, completing travel arrangements; and
reviewing/drafting correspondence; and locating and summarizing information from files and documents.

Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs.

Security Clearance

Not Applicable

Apply

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