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Office Support Assistant - Department of Justice - Washington DC, DC

Summary

About the Agency

Consider joining the DOJ Criminal Division. One of seven litigating Divisions in the Department, the Criminal Division investigates and prosecutes complex criminal matters and assists the United States Attorney's Offices in investigations, trials, and appeals. In addition to its direct litigation responsibilities, the Division formulates and implements criminal enforcement policy and provides advice and assistance in sensitive areas of law enforcement; advises the Attorney General, Congress, the Office of Management and Budget, and the White House on matters of criminal law; provides legal advice and assistance to federal prosecutors and investigative agencies; and provides leadership for coordinating international as well as federal, state, and local law enforcement matters.

Additional selections may be made from this vacancy announcement to fill vacancies that occur subsequent to this announcement.

Duties

As an Office Support Assistant, you will perform a variety of critical day-to-day clerical and administrative tasks including:

• Correspondence, Files, and Reports: Draft correspondence, ensure proper grammar, and adherence to style requirements. Respond directly to incoming correspondence, as assigned, or route to the appropriate individual. File reports, correspondence, and other documents in accordance with established procedures.
• Special Projects: Assist with various special projects, some highly visible, including development of PowerPoint presentations and assembly of binders and folders for hearings, meetings, etc.
• Facility Services, Property, and Supply Administration: Assist in the purchase of office supplies and equipment. Assist with office moves and setting up office space for new employees, including assigning and issuing computers, telephones, cell phones, and office furniture. Assist with arranging telephone moves and repairs, as well as repairs of office equipment.
• Travel Support: Compile travel paperwork for officials and employees, and assist in arranging travel, including transportation and accommodations.
• Human Resources Administration: Assist with or perform timekeeper duties. Assist with leave audits. File and distribute copies of documents and forms in accordance with all federal, Department, and Division requirements.
• Procurement and Contracting: Assist with the processing and filing of contracts, Statements of Work, purchase order requests, purchase card requests, and approval of forms.
• Training Administration: Receive training forms and records and route to the appropriate party and file.
• Unit Reception, Telephone Support, and Notary Services: Greet visitors to the office; respond to telephone calls or refer to the proper individual, as appropriate.
• Calendar Management: Manage electronic calendars for attorneys and other senior staff.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• You must be a U.S. Citizen to qualify for this position.
• You must complete online questionnaire and additional assessment(s).
• You must undergo a pre-employment security investigation.
• You may be required to take a drug test.
• Selective Service Registration is required, as applicable.
• You must meet all qualification requirements by announcement closing date.

Qualifications

To qualify at the GS-05 level, applicants must have one of the following:

• Four (4) academic years of post-high school education leading to a bachelor's degree or equivalent degree; OR
• One (1) year of specialized experience at, or equivalent to, the GS-04 grade level. This experience must include duties such as: performing simple automation duties to include drafting routine correspondence, updating spreadsheets and databases, and formatting documents; filing and distributing documents in accordance with established procedures; escorting visitors and responding to telephone calls; OR
• Combination of education and experience: equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.

To qualify at the GS-06 level, applicants must have:

• One (1) year of specialized experience at, or equivalent to, the GS-05 grade level. This experience must include duties such as: providing office automation support including producing charts, updating databases, or preparing presentation materials; assisting in drafting and routing correspondence and filing copies in accordance with established procedures; escorting visitors and responding to telephone calls; and assisting the supervisor in carrying out various special projects.

To qualify at the GS-07 level, applicants must have:

• One (1) year of specialized experience at, or equivalent to, the GS-06 grade level. This experience must include duties such as: assisting in drafting and routing correspondence; assisting with the purchase of office supplies and equipment; assisting the supervisor in carrying out various special projects; and assisting in arranging travel and preparing travel vouchers and authorizations.

Combination of Education and Experience - Your current education completed is credited as a percentage of the education required for the grade level and your current experience is credited as a percentage of the total experience required for the grade level. The two percentages are added and must equal 100% in order to qualify for the desired grade level. Please note that for the GS-5, only education in excess of 60 semester hours of an undergraduate degree is creditable towards meeting the specialized experience requirement.

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov.

OTHER REQUIREMENTS

• Direct Deposit: All federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing.
• An in-person interview in Washington, D.C. may be required for this position prior to final selection. The cost of travel to the interview site will be the responsibility of the applicant unless otherwise stated. Reasonable accommodations requests will be considered on an individual basis as requested by a person with a disability. Declining an invitation to interview may remove you from further consideration.

Security Clearance

Other

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