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Administrative Assistant (Kingston, Jamaica)

Jamaica Property Company Limited, a memeber of the PANJAM Group of Companies, is a leader in the field of property management. Our people drive our business forward, bringing innovation and creativity to the way we do things.

An opportunity has arisen for a suitably qualified individual to join our team in the capacity of:

Administrative Assistant

Under the direction of the Building Manager, the incumbent will be primarily responsible for managing and coordinating the administrative, organizational and general office support functions, to facilitate the efficient operation of the department.

Position Summary:

• Provides full administative support to the team
• Schedules meetings, including compiling agendas, arranging discussion and background papers and briefing
• Attends meetings, takes and prepares minutes, and ensures appopriate follow up
• Assistsin the preparation of reports from the office of the Building Manager
• Creates and maintains useful databases for the department 
• Maintains an efficient document management system
• Prepares, dispatches and monitors the progress of all work orders and ensures tasks are completed satisfactorily
• Prepares purchase requisitions and ensures the procurement of goods and supplies
• Updates and maintains an efficient inventory of supplies

Minimum Qualifications and Experience:

• Bachelor's degree in Business Administration or other equivalent professional qualification
• Minimum of two (2) years proven administrative experience

Key Competencies/Personal Attributes:

• Knowledge of advanced Microsoft Office Suite
• Confident, pleasant personality with good interpersonal skills
• Excellent communication skills
• Flexibility to accomodate change and workload variations
• Ability to work on multiple projects with minimum supervision

Applications can be forwarded no later than Friday, August 17, 2018

We thank all applicants for their interest, but only those who have been short-listed will be contacted.

Send application to Employer



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