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Administrative Assistant, etc. (Kingston, Jamaica) - University Council of Jamaica

Applications are invited from suitably qualified candidates to fill the following positions within the University Council of Jamaica. 

Deadline: 24th of August 2018 

Executive Assistant (GMG /SEG 1)

Job Summary 

The Executive Assistant provides personal and confidential administrative support to the Executive Director. This position is accountable to the Executive Director 

Required competencies: 

• Knowledge of records management  
• Knowledge of office and administrative procedures 
• Demonstrates ability to sell to be self-directed and well-organized 
• Ability to develop effective systems to ensure the smooth operations of the executive office 
• Excellent organizational skills with the work to me tight deadlines 
• Ability to think proactively and laterally to maximize opportunities to promote the work of the organization 
• Excellent calendar management skills, including the coordination of complex executive meetings 
• Ability to maintain strict confidentiality 
• Excellent social skills, able to operate with diplomacy, tact and empathy 
• Strong interpersonal skills 
• Strong ability of attention to detail with high level of accuracy and ability to multi-task
• Flexibility, initiative and reliability 
• Excellent written and oral communication skills 
• Strong organizational, research, analytical and critical thinking skills 
• Proficient in the use of Microsoft Office applications 

Qualifications and Experience:

• Bachelor's degree in Business Administration/Management Studies, Public Administration or related discipline 
• At least 5 years experience providing support at executive level
• Experience in scheduling overseas travel arrangements for management staff

Administrative Assistant

(Accreditation and Human Resource Units)

Job Summary:

Reporting to the Directors of eachy Unit, the Administrative Assistant is responsible for providing administrative support to ensure that the operations of the offices are effective and efficient in relation to communications and work assignments.

Required Competencies:

• Demonstrated ability to be self-directed and well organized
• Ability to maintain strict confidentiality
• Attention to detail and ability to multi-task
• Flexibility, initiative and reliability
• Good organization, research and analytical skills
• Good knowledge of Office Practices and Procedures
• Excellent keyboard skills
• Ability to speed write, record miniutes and transcribe meeting minutes
• Good records management skills
• Ability to maintain calendars and schedule appointments
• Excellent time management, planning and organizing skills
• Strong interpersonal and customer service skills
• Ability to prioritize, work under prssure and meet deadlines
• Good oral and written communication skills
• Proficient in the use of Microsoft Office Applications

Qualifications and Experience:

• Associate degree/diploma in Administrative Management, Management Studies or Public Administration or any other equivalent qualifications
• Certificate/diploma in Secretarial Studies would be an asset
• At least three (3) years working experience in an administrative or secretarial role

Accounts Payables Officer (FMG/AT 2)

Job Summary:

The Accounts Payables Officer is generally required to provide clerical and technical operational support for the accounting department. The incumbent must maintain accurate records and files, process and mail invoices and payments, type reports, and key data into a general ledger computer system.

Flexibility and a willingness to perform a variety of support tasks are essential to succes in this position.

Required Competencies:

• Knowledge of the Financial, Administration and Audit Act (FAA)
• Knowledge of the Public Bodies Management and Accountability Act (PBMA)
• Knowledge of Government of Jamaica Accounting Practices
• Knowledge of general book keeping procedures
• Knowledge of regulatory standards and compliance requirements
• Knowledge of payroll preparation and administration
• Good interpersonal skills
• Good penmanship
• Ability to read and write
• Good oral and written communication skills
• Good planning and organizing skills
• Well-mannered and good deportment
• Team work and cooperation
• Sound integrity
• Initiative
• Customer and quality focus

Qualifications and Experience:

• A.Sc degree in Accounts or Management Studies with specialization in Accounts or ACCA level 1 or AAT level 3 or certificate in Government Accounting
• Minimum of three (3) years working experience in accounting
• Experience using acounting software

For additional information please visit opur website: www.ucj.org.jm

Interested persons should forward their applications and resumes no later than Friday, August 24, 2018 to:

Director, Human Resource and Administration

The University Council of Jamaica

6b Oxford Road,

Kingston 5.

While we appreciate all applications, please note that only short-listed applicants will be contacted.

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