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GENERAL CLERK/RECEPTIONIST - Ministry of Community Safety and Correctional Services - Kenora, ON

Organization:

Ministry of Community Safety and Correctional Services

Division:

Kenora Jail

City:

Kenora

Job Term:

1 Permanent

Job Code:

C06OAD - Office Administration 06 (COR)

Salary:

$21.40 - $24.72 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

120893

Apply Online
View Job Description

Have you been searching for an excellent opportunity to put your proven office administrative skills to work? If so, then look no further.

The Kenora Jail seeks a driven and organized individual to provide receptionist, keyboarding, general clerical and financial services for the institution.

Located just 30 minutes from the Manitoba border, Kenora is a small city with a population of over 15,000 situated on the north shore of the Lake of the Woods in North Western Ontario. Surrounded by nature, Kenora is known as a site of natural attractions with many activities to choose from including ice fishing, skiing, swimming, biking, hiking and much more. With annual winter and summer festivals, Kenora is home to the Lake of the Woods Museum which has featured historical and cultural exhibits.

The Ministry of Community Safety and Correctional Services offers a comprehensive and competitive compensation package, including:
• A defined benefit package plan
• Maternity and parental leave top-up benefits
• A comprehensive health and dental plan
• Life and disability insurance
• A progressive work environment that promotes work/life balance
• Flexible learning and developmental opportunities including online, training and mentorship programs
• Opportunities for career advancement and specialization through a wide range of career fields

The Ontario Public Service has been chosen as one of:
• Canada's Top 100 Employers
• Greater Toronto's Top 90 Employers
• Canada's Best Diversity Employers
• Canada's Greenest Employers
• Top Employers for Canadians Under 40

What can I expect to do in this role?

You will:
• Provide receptionist and receptionist services by receiving and rerouting calls, taking messages and answering general inquiries
• Provide typing and general clerical services including formatting, photocopying and distributing various materials
• Prepare, distribute and receive all incoming/outgoing mail
• Arrange travel and prepare travel warrants for released inmates
• Maintain a filing system
• Provide financial services by processing accounts payable
• Initiate canteen order sheets and verifying funds for inmates
• Enter and code data on staff overtime and hours worked in a spreadsheet
• Perform transactions and daily reconciliation of inmate cash float in absence of the Accounts Payable Clerk
• Monitor inventory of office and institutional stationary supplies and replenish and receive supplies as required

How do I qualify?

Administrative Knowledge and Skills

• You have knowledge of office administrative practices and procedures and keyboarding in order to provide clerical services
• You have the ability to acquire knowledge of ministry, institution and office policies and procedures and guidelines in order to perform reception duties

Other Essential Skills:

• You have knowledge of financial administration and arithmetic in order to calculate and reconcile accounts and invoices
• You have demonstrated communication skills to provide reception services
• You have demonstrated courtesy, tact and diplomacy to provide information to the public and staff

Computer Skills

• You have proficiency and skill with word processing, spreadsheet, email and internet software, as well as good keyboarding skills
• You have ability to operate various office equipment such as fax machine, printers, photocopiers, computers and a multi-line telephone switchboard

Additional Information:

Address:

• 1 Permanent, 1430 River Drive, Kenora, North Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3-7

Category:

Administrative and Support Services

Posted on:

Thursday, March 8, 2018

Note:

• The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• N-CL-120893/18

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Thursday, March 22, 2018 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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