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ADMINISTRATIVE ASSISTANT - Ministry of the Attorney General - Toronto, ON

Organization:

Ministry of the Attorney General

Division:

Crown Law Office - Civil

City:

Toronto

Job Term:

1 Temporary

Job Code:

09OAD - Office Administration 09

Salary:

$24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

120334

Apply Online
View Job Description

The Ministry of the Attorney General requires a highly organized individual to provide full administrative assistance to two managers in the Crown Law Office-Civil Division.

What can I expect to do in this role?

In this position, you will:

• Provide secretarial, administrative and clerical support services.
• Prepare, update and coordinate the production, approvals and distribution of human resources, administrative and financial documents.
• Provide assistance with coordination of facilities and accommodation requirements for the office.
• Organize, track and schedule meetings and office events as required by management.
• Track and schedule managers' schedules.
• Provide backup support for the receptionist and Director's administrative assistant.
• Maintain managers' filing systems.
• Respond to or redirect inquiries as required.

How do I qualify?

Essential Skills and Knowledge

• Crown Law Office-Civil's role, objectives and activities.
• Secretarial functions, administrative methods and established internal office procedures.
• Administrative, HR and basic accounting policies, guidelines and procedures.
• Standard software applications such as Word, Windows, Excel, to produce, track or create correspondence, summary reports, spreadsheets, statistical reports.
• Office equipment such as photocopiers, facsimiles, printers, binding machines to copy, fax, print and bind material/information.
• Typing to 50 wpm.

Communication and Interpersonal Skills

You can:
• Provide quality and timely service to internal and external clients (example: senior management, counsel, staff and vendors).
• Work independently with minimal guidance.
• Work with a high degree of tact, initiative and judgement when dealing with staff or handling confidential HR information.
• Draft or compose letters for managers, or emails to staff regarding administrative or procedural changes.

Organization and Problem-Solving Skills

You can:
• Coordinate the activities and maintain the filing systems.
• Set priorities to meet conflicting demands.
• Work in a high pressure environment.
• Produce work accurately and in a timely fashion.
• Gather information to assess the concern and urgency of the problem.

Additional Information:

Address:

• 1 Temporary, duration up to 12 months, 720 Bay St, Toronto, Toronto Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Tuesday, February 20, 2018

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-120334/18

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, March 6, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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