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REGISTRATION & INFORMATION SERVICES CLERK - Ministry of Government and Consumer Services - Toronto, ON

Organization:

Ministry of Government and Consumer Services

Division:

ServiceOntario - Retail Offices

City:

Toronto

Job Term:

Temporary

Job Code:

08OAD - Office Administration 08

Salary:

$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

116487

Apply Online
View Job Description

ServiceOntario is looking for individuals to provide registration, incorporation and search services and support to the Service Support and Fulfillment Unit.

What can I expect to do in this role?

You will:
• coordinate and ensure efficient registration, renewal and incorporation services for numerous internal and external clients by reviewing the acceptability and completeness of incorporation and registration requests according to relevant Acts and regulations
• maintain a document control system for all registrations, articles and applications
• provide search services, collect registration and service fees, and enter payment amounts into electronic database and reconcile cash report totals
• act as liaison with internal and external clients and respond to inquiries and requests for information

How do I qualify?

Mandatory

• You are proficient in English and advanced level oral and written French (for the bilingual positions only)

Technical Expertise

• you are able to interpret and apply relevant sections of Acts and regulations to process registration and incorporation requests and provide advice and assistance to clients
• you have knowledge of arithmetic to collect registration and service fees, reconcile monies and report discrepancies

Analytical and Judgement Skills

• you have analytical skills to set-up and maintain an accurate control system of incoming/outgoing/pending files
• you have judgement and evaluative skills to review documents for completeness, accuracy and conformity with applicable Acts and regulations

Organizational Skills

• you have organizational skills to prioritize own tasks and meet deadlines

Communication and Interpersonal Skills

• you are able to work independently and/or in a team environment
• you have oral communication and interpersonal skills to act as a primary liaison with internal and external clients
• you have written communication skills to respond to inquiries and prepare correspondence and reports

Computer Skills

• you have keyboarding skills and knowledge of word processing, spreadsheets, customized databases, and Intranet/Internet
• you have knowledge of microfilm equipment to read, retrieve and print documents

Additional Information:

Address:

• Bilingual Temporary, duration up to 12 months, 393 University Ave, Toronto, Toronto Region
• Temporary, duration up to 12 months, 393 University Ave, Toronto, Toronto Region
• Temporary - PartTime, duration up to 12 months, 393 University Ave, Toronto, Toronto Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, January 10, 2018

Note:

• This ad is also available in French.
• The number of positions to be filled has not been identified at this time. This competition will be used to create an eligibility list of qualified candidates to fill upcoming opportunities within the next eighteen months following the closing date of the job ad posting.

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, January 30, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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