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Payroll Program Assistant 2 - City of Toronto - Toronto, ON

Job Classification Title PAYROLL PROGRAM ASSISTANT 2 Job ID # 2297069 X Division Fleet Services Section Fleet Services Finance & Administration Work Location 843 EASTERN AVE. Job Stream Accounting/Finance Job Type Temporary, Full-Time Temporary Duration 6 months Salary/Rate $30.72 - $33.67 / Hour Hours of Work (bi-weekly) 70.00 Shift Information Monday to Friday; 35 Hours Per Week Affiliation L79 Full-time Number of Positions Open 1 Posting Date 31-Jan-2018 Closing Date 07-Feb-2018

Job Description

Major Responsibilities: Coordinates and inputs daily timesheets into corporate computerised payroll/absentee system in regards to departmental cost centre changes, attendance, WSIB, lieu time, overtime, acting pay, service pay, extended work schedules, kilometres, parking expenses, reimbursement for meal allowances, medical notes. Verifies and distributes payroll statements and makes arrangements for cancelled/replacement statements. Responds to enquiries regarding collective agreements, payroll and personnel matters. Verifies, tracks and resolves payroll matters. Receives attendance reporting information and prepares/processes payroll information. Prepares, maintains and monitors attendance records for salaried and bi-weekly employees. Calculates, verifies and corrects entitlement for vacation and sick bank credits. Prepares summary sheets on outstanding sick claims and doctor’s certification. Calculates and monitors lieu time. Prepares various payroll reports, including overtime report, reports on casual employees, annual reports on position status and on employee regarding salary status, alternate rates, increments, and sick bank/vacation/overtime/lieu time balances. Distributes forms for United Way programs. Receives forms from participating employees, adds personnel information and forwards to Finance Department. Prepares and processes personnel documentation for employees, rehires and layoffs. Receives increment, suitability and promotion/evaluation forms for employees. Maintains file for increments and promotion evaluations. Maintains payroll/personnel records and files for audit purposes. Performs pre-audit and verifies input for accuracy. Liaises with other departments, outside agencies. Perform ad-hoc tasks as assigned. Key Qualifications: Your application must describe your qualifications as they relate to: Considerable clerical/administrative experience some of which must relate specifically to the payroll function. Considerable experience in the application of collective agreements, city policies, policies, procedures, practices and related legislation. Considerable experience using Microsoft Office Suite (e.g. Word, Excel), Payroll System Software (e.g. SAP), and reporting software (Document Direct). You must also have: Ability to work with attention to detail and accuracy needed for payroll and attendance reporting and maintenance of employee records. Strong analytical and problem solving skills and the ability to work independently with minimal supervision. Knowledge of corporate payroll. Fundamental business mathematic skills and knowledge of general statistical techniques, or of accounting procedures. Ability to set up and maintain manual and computerized filing systems. Ability to meet tight deadlines in a high volume environment. Excellent customer service and interpersonal skills and the ability to deal effectively with all levels of staff. Excellent communication skills with the ability to compose correspondence and memoranda. Ability to exercise independent judgement and discretion when dealing with confidential operational matters. Accurate keyboarding and proof reading skills. Accommodation:  The City of Toronto is committed to fostering a positive and progressive workforce reflecting the citizens we serve. We provide equitable treatment and accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and the City of Toronto's Accommodation Policy. You can request for accommodation related to the protected grounds at any stage of the City's hiring process, i.e., application, assessment and placement. If you are an individual with a disability and you need accommodation in applying for this position, please email us at application.accommodation3@Toronto.ca, quoting the job ID #2297069 and the job classification title. If you are invited to participate in the assessment process, we ask that you provide your accommodation needs in advance at that time. Please be advised that you may be requested to provide medical/other documentation to Human Resources to ensure that appropriate accommodation is provided to you throughout the hiring process. Apply

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