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MEDICAL CLERK - Ministry of Community Safety and Correctional Services - Sudbury, ON

Organization:

Ministry of Community Safety and Correctional Services

Division:

Sudbury Jail

City:

Sudbury

Job Term:

1 Permanent

Job Code:

C08OAD - Office Administration 08 (COR)

Salary:

$22.76 - $26.46 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

118040

Apply Online
View Job Description

Are you looking for an opportunity to demonstrate your strong administrative and communication skills? If so, consider this rewarding opportunity in the position of Medical Clerk with Health Care Services at the Sudbury Jail, Ministry of Community Safety and Correctional Services.

The Ministry of Community Safety and Correctional Services offers a comprehensive and competitive compensation package including:
• A defined benefit pension plan
• Maternity and parental leave top-up benefits
• A comprehensive health and dental plan
• Life and disability insurance
• A progressive work environment that promotes work/life balance
• Flexible learning and developmental opportunities including online, training and mentorship programs
• Opportunities for career advancement and specialization

The Ontario Public Service has been chosen as one of:
• Canada's Top 100 Employers
• Greater Toronto's Top 90 Employers
• Canada's Best Diversity Employers
• Canada's Greenest Employer
• Top Employer for Canadians Under 40

What can I expect to do in this role?

In this role, you will:
• Perform a variety of administrative tasks in support of program/unit needs
• Answer telephone calls, screen visitors and respond to inquiries
• Gather and verify information, contact appropriate staff and service providers
• Prepare and distribute agendas, take and finalize minutes
• Oversee flow of information, track documents and monitor, sort and distribute incoming mail
• Support quality assurance processes
• Establish bring forward filing systems

How do I qualify?

Administrative Knowledge and Skills

• You have knowledge and experience with general office practices and procedures in order to provide clerical support services
• You have knowledge of filing systems to maintain and ensure safekeeping of administrative files ensuring security and confidentiality
•You have the ability to acquire knowledge of relevant legislation including the Freedom of Information and Protection of Privacy Act as well as applicable Customer Service Standards

Communication and Interpersonal Skills:

• You have strong oral communication skills to prepare accurate correspondence, prepare meeting minutes, receive calls, take messages and provide information to callers
• You have excellent interpersonal skills to work within a team environment

Analytical and Reasoning Skills:

• You have strong organization and time management skills in order to determine workload priorities with conflicting deadlines and control the appropriate information to release for requests
• You have analytical and reasoning skills in order to ensure accuracy and review documents for completeness, following up on actions as required
• You possess problem solving, research and investigative skills to identify and resolve discrepancies relating to accuracy of files/information, invoices and financial transactions

Computer Skills:

• You have proficiency operating word processing equipment and software to prepare letters and reports as well as database filing systems in order to input and track information

Additional Information:

Address:

• 1 Permanent, 181 Elm St, Sudbury, North Region, General Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

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Schedule:

3-7

Category:

Administrative and Support Services

Posted on:

Tuesday, January 30, 2018

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• N-CL-118040/18

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Tuesday, February 13, 2018 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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