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Personal Assistant (Jamaica) - Digicel Group Caribbean

Job Title:  Personal Assistant
Location: Jamaica
Expected Starting Period: Fourth Quarter 2018

Summary/Objective: 

The Personal Assistant is responsible for overseeing and directing the administrative function for the Chief Commercial Officer by providing a high level administrative support.

Duties and Responsibilities

• Manage and maintain CCO’s schedules/diaries
• Coordinate the preparation board reports, packs and board presentations
• Manage operational expense budget and prepared expense statements
• Conduct research, prepare reports and compose correspondence as requested
• Arrange meetings, record minutes and manage action lists resulting from meetings.
• Prepares all necessary Purchase Orders for  related activities
• Maintain files, personnel records and correspondences
• Ensure correspondence directed to CCO office are addressed expeditiously
• Make transport and hotel accommodation arrangements for CCO as well as for visiting board members/senior level Group staff
• Maintain travel budget and records for expatriate staff
• Facilitate the Objectives setting and DPR process for Commercial Team
• Continuously seek out and implement measures that support the cost optimization/reduction for the business by developing and implement project-related activities to support same.
• Performs related work: the duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to that position.

Qualifications:

• B.Sc. in Management Studies/Business Administration or relates field of study.
• Minimum of three (3) years professional experience in a similar capacity and field.

Functional Skills:

• Exceptional interpersonal, verbal and written communication skills.
• Excellent capability to build effective business relationships.
• Strong customer orientation.
• Excellent working knowledge of Microsoft Office (Excel, Word and PowerPoint)
• Ability to effectively manage professional relationships both internally and externally
• Excellent planning, organizing and problem solving skills
• Must be a team player
• Ability to work under pressure, producing excellent results within tight deadlines in a dynamic environment.

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