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Administrative Assistants (Kingston, Jamaica) - Agro-Investment Corporation

Agro-Investment Corporation, an entity under the ambit of the Ministry of Economic Growth and Job Creation is seeking to identify highly motivated, dynamic and knowledgeable individuals to fill the following posts below:

Administrative Assistant - Property and Fixed Assets Department

Administrative Assistant - Agro-Park Department

The Administrative Assistant is responsible for providing general administrative and secretarial support to the Head of Department (HOD). The incumbent will also be responsible for assisting with the management of activities to achieve set goals and objectives of the department.

Key Responsibilities include:

• Manage the department head's calendar and arrange tentative schedule
• Make arrangements for meetings; attend meetings and prepare and transcribe minutes
• Open, sort and screen mail; draft responses on matters for which authority has been delegated
• Arrange for the dispatch of outgoing mails
• Answer the telephone, screen callers, and take and relay messages
• Type correspondence and reports from dictation or handwritten copy
• Maintain files/databases/records
• Assist technical staff with preparations for field visits in corporate and rural areas
• Locate and compile information and manipulate and/or format reports, graphs, tables, records and other illustrations
• Organize events and office activities by scheduling rooms, issuing information, coordinating speakers and controlling the budget
• Receive complaints, questions and requests in person or by refer persons to the relevant authorities
• Perform other related functions assigned from time to time

Qualifications and Experience:

• Certified Professional Secretarial Diploma/Management
• Diploma or equivalent qualifications
• Three (3) years working experience in administrative position 
• Knowledge of property management would be an asset
• Knowledge of agriculture would be an asset

Required Skills/Competencies:

• Good oral and written communications skills
• Excellent interpersonal and customer service skills
• Sound knowledge of public service rules, regulations and practices
• Excellent time management and organizing skills
• Excellent integrity/ethics exercised in the performance of duties
• Proficient in the use of Microsoft Office Suite 

Applications accompanied by resume must be submitted no later than Friday, November 24, 2017 to:

Snr. Director of Human Resource Management & Development

Agro-Investment Corporation

188 Spanish Town Road,

Kingston 11.

or by email: jlalexander@agroinvestment.gov.jm

All applications will be treated in strict confidence.

We thank all applicants for their interest in the Agro-Investment Corporation, but regret to advise that only shortlisted applicants will be contacted.

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