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Program Support Assistant - National Aeronautics and Space Administration - Greenbelt, MD

• Summary

  The Office of Communications (Code 130) is seeking a highly skilled individual to serve as Program Support Assistant (OA) to provide support to the supervisor in all matters relating to the program and organization and provide administrative support to the staff.
  
  As identical vacancies are identified, additional selections may be made.
  Learn more about this agency

  Responsibilities

  As a Program Support Assistant (OA), you will provide support to relieve the supervisor of various administrative work items and ensure the work conforms to appropriate policies and procedures. The duties described below are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
  
  Specifically, you will:
  
  Manage the processing of program and project documentation (incoming, internal, and outgoing). Implement documentation tracking systems for monitoring internal routing procedures and preparation of monthly status reports. Maintain files of program, project and proposal documentation.
  
  Gather and summarize data and information, prepare charts, graphs, statistical tables, and memoranda of findings and interpretations for such systems as Concur Manager, NPROP and WebTADS. Collect and compile Center data and prepare charts, reports, and presentations for submission to Headquarters and the Director's Office.
  
  Maintain control logs for: incoming correspondence, meeting requests, meeting coordination, telephone requests, training requirements, personnel actions, directorate action items, travel authorizations and vouchers, and advise the supervisor of important organizational issues. Assign and monitor office communications. Read incoming correspondence, publications, regulations, and directives and take appropriate action. Maintain control records on incoming correspondence and action documents, following up on work in-progress to ensure timely action.
  
  Respond to requests for information and GSFC data. Prepare administrative reports and compose correspondence on own initiative. Review documents for conformance with regulations, grammar, format, and special policies of the organization.
  
  Serve as personal assistant to the Chief and Deputy Chief of the Office of Communications and provide support for office staff. Review documents requiring coordination by the supervisor for conformance with regulations, grammar, format, and special policies. Verify content has been coordinated, is accurate, and is in compliance with established policy. Manage the supervisor's calendar, scheduling meetings and appointments. Arrange for representation by a subordinate official when desirable. Determine which staff members should attend meetings or represent the organization, based on the supervisor's view of such issues.
  
  Perform a variety of support functions including property management, purchasing, and budget support. Maintain property inventory and handle property transfer, excess, and repair. Review travel and office supply charges against operating budget; coordinate records of payments and obligations. Initiate procurement requests as required and utilizes government purchase card. Serve as LISTS Coordinator, and WebTADS, EMOD, AMMS Supply System and Telecommunications point of contact.

  Supervisory status

  No

  Promotion Potential

  8

  Who May Apply

  This job is open to…

  U.S. citizens and U.S. nationals Questions? This job is open to 1 group.

• Job family (Series)

  0303 Miscellaneous Clerk And Assistant

  Similar jobs

  • Assistants, Office
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• Help

  Requirements

  Conditions of Employment

  • A one-year probationary period may be required
  • Requires office automation skills and typing speed of 40 words per minute

  You must meet all qualifications requirements by the closing date of this announcement.
  

  Qualifications

  You must have one year of specialized experience equivalent to the next lower grade for which application is made, which has equipped you with particular competencies needed to successfully perform the duties of the position described above.
  
  For GS-7 you must have one year of specialized experience equivalent to at least the GS-6 level. Specialized experience is advising on practical aspects of office administration such as budgeting, purchasing, supply management, data processing, and/or files management; serving as liaison between the supervisor and staff; collecting, organizing, and maintaining program information and data; and utilizing various office automation software.
  
  For GS-8 you must have one year of specialized experience equivalent to at least the GS-7 level. Specialized experience is managing office operations by developing and implementing procedures related to office administration; serving as liaison between supervisor and staff; collecting and consolidating data and information into charts, graphs, reports or presentations; and utilizing various office automation software.
  
  This position requires the ability to type at least 40 words per minute.

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