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Program Assistant - Department of Agriculture - Sutton, MA

Summary

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

USDA is a great place to start or continue your career. USDA is ranked as one of the top 10 "Best Places to Work in the Federal Government" by the Partnership for Public Service (http://ift.tt/OS8S9x). Rankings are based on employee feedback regarding satisfaction with their work experience.

The position involves performing administrative support work associated with animal health field activity in Veterinary Services, SPRS Districts.  The duties will vary according to the needs of the District, as well as composition and organization of staff within individual District and District Field Offices.  However, the factor descriptions remain constant in all circumstances.

The incumbent is responsible for supporting the Assistant Director (AD) and the District Administrative Officer administering the National Veterinary Accreditation Program (NVAP) within his/her area of responsibility in accordance with the Standard Operating Procedures (SOP) as outlined by the NVAP staff.

Salary Information:  First time hires to the Federal government normally start at the lowest rate of the salary range for the grade selected.

APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response

Duties

The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.

The duties may include, but are not limited to:

• Assists License Veterinarians in the process of becoming Accredited Veterinarians by reviewing their applications, and entering them into the eVAP system once approved by the AD.  The NVAP Coordinator assists the veterinarians in getting access to the Initial Accreditation Training (IAT) modules that are required for Category I or Category II and provides certificates and issue dates as needed.
• Works closely with the AD’s in their assigned territories and the State Veterinarians in scheduling Core Orientation seminars for new veterinarians wishing to be accredited.  Tracks all participants attending and sends reminder letters to the veterinarians of the scheduled date of the seminar; develops and procures the materials required for distribution at the Core Orientation; monitors attendance and enters the orientation and the IAT into eVAP; verifies the license, and insures the application is complete and signed by the State Veterinarian and the AD;  prepares and processes the approval letter and certificates for distribution to the accredited veterinarians.
• Reports all APHIS-approved supplemental training (AAST) to the NVAP staff by coordinating the logistics and setup the meeting/conference; coordinates with the AD on presentations, certificates of completion, order forms, sign in sheets, and evaluation forms; and collects all evaluation forms and transfer them to the NVAP staff.
• Explains the renewal process to Accredited Veterinarians, including accessing the NVAP web site, describing the process of completing AAST, and distributing NAN and renewal date.
• Insures all accredited veterinarians in their area of responsibility will have an updated postal address and email address and enters any changes or corrections into eVAP; notifies the Accredited Veterinarian and the states for any changes in category; and updates eVAP when required.
• Liaises with the Field VMO’s thru the AD in providing education opportunities to new Accredited Veterinarians and clinics; in liaison with the AD, prepares correspondence for all violations or actions and enter action into eVAP.
• Works with their District Financial Services Administrative Officer (AO) on budget formulation; performs budget execution activities under the guidance of the Financial Services AO.
• Works with the General Services AO, the SPRS AO, and/or the local Assistant District Director on general administrative activities.

Supervisory Status

No

Promotion Potential

07

Travel Required

• Occasional Travel
• Travel for training and work assignments may be required.

Relocation Authorized

• No

Who May Apply

This job is open to…

US Citizens and Nationals; no prior Federal experience is required. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to satisfactory completion of one year probationary period.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following specialized experience and/or education, as identified by grade level.
FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Using software packages to produce a variety of documents, e-mail, and updating calendars.
• Utilizing standard office procedures in order to conduct routine work and knowing when to refer issues to a supervisor for further guidance.
• Preparing routine correspondence or reviewing the correspondence of others, ensuring that spelling, grammar, and formatting are correct.
• Entering data into pre-existing spreadsheets or databases for record-keeping purposes.

OR 4 years of successfully completed education above the high school level;

OR equivalent combinations of education and experience are qualifying for this grade level.

FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Utilizing query functions in software and web based systems to retrieve information and generate reports.
• Interacting with the public face to face, on the phone, and via e-mail and either answering their inquiries or directing them for further assistance.
• Conducting work associated with the management of an application process, including reviewing applications for completeness, corresponding with applicants, verifying attendance, and notifying applications of their status.

(Note: There is no education substitution for this grade level.)
FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

• Completing work across a variety of administrative functions simultaneously, including inventory management, records management, budget tracking, making travel arrangements, and distributing mail.
• Locating and interpreting applicable guidelines, regulations, and memos for situations where standard operating procedures don’t exist or are unclear.
• Assisting higher level staff with budget related tasks, such as budget formulation, monitoring spending, and year end-close out activities.

At this level, duties are more complex and performed independently.

(Note: There is no education substitution for this grade level.)
TRANSCRIPTS are required if:

• You are qualifying for the position based on education.
• You are qualifying for this position based on a combination of experience and education.

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following:   Combining Education and Experience for Clerical and Administrative Support Positions

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Special Conditions:

• Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.
• Successful completion of a 1 year probationary or trial period (if new hire to the Federal service).
• Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty to this position will be the responsibility of the selected employee.
• This position is eligible for telework within the local commuting area of the duty location of the position. Employee participation in telework is at the discretion of the supervisor.
• The work is primarily sedentary, although some slight physical effort may be required.
• Work is typically performed in an adequately lighted and climate controlled office.
• May require occasional travel.

Security Clearance

Other

Apply

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