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Receptionist/Administrative Associate - Kingston, Jamaica

An intellectual property rights administration company which administers rights on behalf of local and international individuals and companies requires the services of a Receptionist/Administrative Associate to be a part of its team.

Job Summary:
The company is seeking an individual who is articulate, culturally aware and highly motivated, with the relevant experience and qualifications, to be person of first contact for its wide range of clients.
As the Receptionist/Administrative Associate you will be responsible for the day-to-day administrative and office support functions, including creating, maintaining and organizing, records and files, preparing correspondence, handling information requests, receiving visitors, arranging telephone calls and scheduling meetings. Your duties will also include data entry, and the performance of any other duties assigned within the scope of your expertise and position.

The company seeks a motivated, self-assured and focused individual who has the highest level of integrity and can demonstrate and maintain professionalism under all circumstances.

Responsibilities:

• Receiving and making telephone calls in an efficient, professional and courteous manner
• Preparing and dispatching all general and, where directed, specialized correspondence and reports for the Society 
• Maintaining a general filing system for safekeeping of the Society's records;
• Organizing and storing paperwork, documents and computer-based information
• Using effective and standard office procedures, and where appropriate recommends means for improvement
• Becoming familiar with the functions of the Manager, and other members of staff, or contracted personnel, and being able to inform persons of such basic functions
• Liaising with staff in other departments and with external contacts
• Using computerized systems to maintain and update databases
• Providing critical administrative support to relevant departments
• Organizing and managing the Manager's itinerary and diary, and ensuring timely updates are given to the Manager
• Scheduling meetings and seminars and, where necessary, attending, taking and transcribing minutes of same, and disseminating them in a timely manner
• Assisting Manager or other designated personnel in preparation and administration of public education and marketing programs for the company
• Any other duties that may be assigned from time to time

Qualifications, skills and competencies:

• Possess a first degree in Office/Business Administration and or hold CPS certification
• Must have a minimum of three (3) years relevant working experience
• Proficient in using the Microsoft Office Suite applications in particular Excel and Word
• Knowledge and understanding of the copyright field a definite advantage
• Must have excellent time management skills
• Must be highly reliable and highly organized
• Must have highly developed verbal and written communication skills

Please submit application letter and resume by email to:  iprhumanresources@gmail.com no later than Thursday, July 6, 2017.

Note carefully only shortlisted candidates will be contacted.

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