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Management Support Assistant - Smithsonian Institution - Washington DC, DC

Summary

About the Agency

ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 150 applications are received; whichever occurs first. If the announcement closes on the date that 150 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 100.

We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.



This position is located within the Administrative Services Office (ASO) of the Smithsonian Libraries (SIL). SIL’s Administrative Office is physically located in the National Museum of Natural History (NMNH) building, Smithsonian Institution (SI) in Washington, D.C.

Duties

• Tracks purchase and income transactions and then records transactions in an established tracking system.
• Utilizes a government purchase card to make routine purchases and reconcile account statements and reports.
• Places orders for standard office supplies, services and equipment using purchase card or purchase orders, and assists with more complicated purchasing activities.
• Tracks delivery, arranges for receipt documentation, and monitors payment status.
• Makes travel arrangements for staff and prepares travel authorizations and vouchers in on-line travel system in accordance with Federal and Smithsonian travel policies.
• Assists staff by responding to phone calls, emails from staff and vendors, and serves as timekeeper for the unit.
• Maintains files in established electronic and/or hardcopy systems, prepares correspondence, reports or compiles information in written format, and safeguards sensitive documents.

Supervisory Status

No

Promotion Potential

07

Travel Required

• Not Required

Relocation Authorized

• No

Who May Apply

This job is open to…

This position is open to all U.S. Citizens or U.S. Nationals.

Note: Federal employees with permanent status or individuals eligible for special appointing authorities should apply to Job Announcement # 17R-LC-302964-MPA-SIL. Questions? This job is open to 1 group.

Job Requirements

Key Requirements

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Qualifications

Experience:

You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-5 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as procuring supplies and services; and providing financial, travel, and other administrative support services.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education

Education is generally not applicable for the substitution of the 1 year of specialized experience. However, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination

Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of education in the field may be qualifying.

Qualification requirements must be met within 30 days of the job opportunity announcement closing date.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at http://ift.tt/1dO9mm4.

Security Clearance

Public Trust - Background Investigation

Apply

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