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Administrative Services Assistant - Department of the Army - Vicksburg, MS

Summary

Looking for a great place to work?  The U.S. Army Corps of Engineers is one of the best!  In 2016, USACE ranked number two of government large-agency subcomponents!  As rated by their employees, USACE supervisors strongly support employee development and opportunities to demonstrate leadership skills, while also maintaining an optimal work/life balance.  The Corps offers a team-inspiring and collaborative work environment; providing challenging and rewarding careers across a variety of disciplines.    Follow this link for more information about the U.S. Army Corps of Engineers.
Civilian employees serve a vital role in supporting the Army mission. They provide the skills not readily available in the military, but crucial to support military operations.  The U.S. Army Corps of Engineers is an innovative, transformative organization providing engineering solutions to customers worldwide. Working at the Corps as a civilian employee means making a direct contribution to war fighters and their families; supporting overseas contingency operations; developing technology and systems that save the lives of soldiers and civilians; providing disaster relief; and protecting and enhancing the environment and the national economy.


About the Position:This is an ERDC wide announcement for Administrative Services Assistant (OA), DK-0303-03.
The U.S. Army Engineer Research and Development Center (ERDC) is one of the most diverse engineering and scientific research organizations in the world. Provides high quality, responsive engineering and environmental research and development support to the Army and Nation. As part of the U.S. Army Corps of Engineers team, ERDC develops innovative science and technology solutions to support warfighting, infrastructure, environmental, water resources, and disaster operations. It consists of seven laboratories at four geographical sites in Vicksburg, MS.; Champaign, IL; Hanover, NH; and Alexandria, VA. ERDC employs more than 2,000 engineers, scientists and support personnel. For more information on our organization, please visit our website at http://ift.tt/1dqWjeD
Vicksburg: Visit Vicksburg and discover one of the best kept secrets in the South where the community is committed to excellence. For additional information about the Vicksburg area, please visit the Vicksburg Chamber of Commerce website at http://ift.tt/1cC8K31.
Who May Apply: U.S. Citizens

Duties

In this position you will analyze and interpret new and changing legislation, regulations, directives, policies and procedures related to the administrative functions of the Laboratory.  Develop policies, guidelines and operating procedures to ensure compliance and efficiency in executing those functions. You will coordinate and evaluate impacts of new procedures on the long-term execution of the Laboratory's operations with Senior Management. You will advise staff and employees on administrative changes which include personnel procedures, property accounting, travel, legal agreements, memoranda, internal and external communication, and other similar administrative responsibilities.  You will interpret pertinent regulations, policies and precedents related to organizational resources and recommend solutions for organizational structure, staffing, administrative procedures, work processes (e.g. the efficient flow of information and documents between Laboratory offices), and workload distribution (e.g. assigning organizations or staff elements responsibility for work).  You will prepare data reports, spreadsheets and charts for briefings.  You will independently coordinate organizational activities such as making appointments and responding to requests for information; preparing schedules, meeting and agenda invitations; organizing teleconferences and video-teleconferences; taking minutes during meetings; and coordinating performance reviews for staff.  You will make travel arrangements and implement office automation technology (e.g. utilizing Microsoft Office products).

Supervisory Status

No

Travel Required

• Occasional Travel
• Business travel may be required up to 10%.

Relocation Authorized

• No

Who May Apply

This job is open to…

United States Citizens Questions? This job is open to 1 group.

Job Requirements

Key Requirements

Qualifications

In order to qualify, you must meet the education and/or experience requirements described below.  Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.  Additional information about transcripts is in this document.
Experience required:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).  You will receive credit for all qualifying experience, including volunteer experience.
To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as: Specialized experience is defined as: preparing written correspondence, making travel arrangements, organizing an executive calendar, and using automated systems to prepare reports, presentations and spreadsheets. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service GS-05.
You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

• Skill in Executing Administrative Tasks
• Ability to Manage Office Records and Reports
• Ability to Use Office Automation Equipment and Software
• Skill in Written and Oral Communication

All qualifications must be met by the closing date of this announcement.
This announcement MAY be used to fill like vacancies for 6 months after the closing date.
This position is covered by the Science and Technology Laboratory Personnel Management Demonstration Project and this pay band includes the General Schedule grade equivalent to GS-06/07.



Other Requirements: Click here for expanded definitions.

• Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• Two year trial/probationary period may be required.
• Direct Deposit of Pay is Required.

Conditions of Employment:

• This position requires a Secret Security Clearance. 
• Position may require travel away from duty station up to 10% of the time.
• This position requires a qualified typist.

Security Clearance

Secret

Apply

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