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Clerical Assistant (Grand Cayman, Cayman Islands) - Portfolio of Civil Service

The Portfolio of Civil Service, on behalf of the Legislative Department invites applicants for the post of: ASSISTANT CLERK
Post-holder responsibilities will include, but not be limited to:

• Prepare and Maintain the Order Book of the Legislative Assembly by recording all business of the House which includes Questions, Papers, Reports, Administration of Oaths, Government and Private Members’ Motions, Statements by Members of the Government and Bills, etc.
• Prepare Business Papers on all matters to be laid before or presented to the Legislative Assembly.
• Receive and file business of the House for action by the Clerk and/or Deputy Clerk.
• Prepare parliamentary questions, proof, collate and disseminate to Ministries, Portfolios, Chief Officers, Heads of Departments, Members asking the question(s) and file.
• Receive, record, collate and disseminate all House documents to the Speaker and all Members and make copies available for media and public during sittings of the Legislative Assembly.
• Supervision of Clerical Officers.
• Maintain the filing system to ensure documents are filed accurately for easy retrieval of House documents and files.
• Assist with the preparation of legal bills for creation of vellums
• Train the youth parliamentarians in House proceedings and assist in the work of the Commonwealth Parliamentary Association including the preparation of Conferences and Seminars hosted by the Branch.
• Provide research and respond to general enquiries to the Speaker and Members of the Legislative Assembly and members of both the private and public sectors including press enquiries regarding House sitting, records and other related matters.
• Secretary to the Parliamentary Prayer Breakfast Committee.
• Undertake Table duties when required.

Qualifications, Skills and Experience:

• The post holder must possess an Associate’s Degree in Business Administration or relevant discipline. A Bachelor’s Degree is desirable.
• Post–holder should have good working knowledge of the role of the Legislature with a high standard of professionalism.
• The post holder must possess a minimum of 5 years of experience working in a professional services environment covering a wide range of administrative functions. Experience supervising others is essential.
• Excellent organizational skills with ability to plan and prioritize work and meet tight deadlines a must. Experience with electronic data management and records management is essential. Excellent computer skills and website management skills desirable. Confidentiality and a high standard of professionalism are required.

Please submit completed Government Application Form with cover letter and resume, preferably via email to:

HR Executive, Portfolio of the Civil Service, Box 117
2nd Floor, Government Administration Building
Grand Cayman, KY1-9000, Cayman Islands

Email: charlene.howell-litchmore@gov.ky

APPLICATION FORMS

• Form [PDF]
• Form [Word]
• Guidance Notes [PDF]

Benefits will be determined in accordance with the Public Service Management Law, Personnel Regulations, the Public Service Pensions Law and the CINICO Health Plan as may be amended from time to time. Pension and health benefits are non-contributory.

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