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Administrative Support Assistant - Department of the Interior - Napa County, CA

Summary

About the Agency

Here is a great opportunity to join a great organization! Want to work for a contemporary water management agency whose mission is to assist in meeting the increasing water demands of the West while protecting the environment and the public's investment? Join the staff of the Bureau of Reclamation as an Administrative Support Assistant.

This position is located with the Bureau of Reclamation, Central California Area Office, Lake Berryessa Recreation Resources Branch. Lake Berryessa is located 25 miles north of Napa, a great wine producing region in California. For more information on the Napa area visit: http://ift.tt/1TxZS5J

Additional vacancies may be filled from this vacancy announcement.

Duties

Performs a variety of office administrative support functions for the Lake Berryessa field office.

• Reviews outgoing correspondence for accuracy and completeness. Prepares and formats in final form, making appropriate edits, and ensuring office standards are met for format and distribution.
• Utilizes correspondence tracking system (DTS)
• Processes utility bills, keeping records for annual usage reports and inputs data into database.
• Updates general information concerning lake operations, including public information bulletin boards, pamphlets and voice mailbox systme for public access.
• Assists with the in processing of new personnel, assuring all forms are correctly completed, signed and witnessed, and copies are distributed appropriately.
• Serves as backup timekeeper for the Lake Berryessa staff comprised of as many as 25-30 employees.
• Answers main telephone console; supplies desired information directly or refers callers to the appropriate personnel.
• Provides general information to the visiting recreating public who seek information concerning camping, fishing, and boating. Administers and records hunting rifle permits.
• Backup for operating and monitoring two-way radio system. Maintains contact with employees in the field providing assistance in case of emergency or acts as relay when field units cannot contact each other.
• Assists the Concession Management staff in processing paperwork, maintaining databases, filing system, and electronic files and reports.
• Receives, opens, and reads all mail from the public, business, and Government agencies, and determines proper routing and filing.
• Uses a personal computer with applications for normal business functions.

Travel Required

• Occasional Travel
• Travel is required less than 5% of the time

Relocation Authorized

• No

Job Requirements

Key Requirements

• Must be able to type at least 40 words per minute.
• A background security investigation is required for all new hires.

Qualifications

Selective Placement Factor: This position requires a qualified typist. Applicants must be able to type 40 words per minute. Certification may be a certificate of proficiency dated within the past 3 years or self-certification by stating current speed on your application for employment/resume.

Applicants must have one year of specialized experience or additional education as defined below:

GS-05: One year of specialized experience equivalent in difficulty and complexity to at least the GS-04 level in the Federal Service. Applicants also qualify with 4 years of academic study above high school; OR, a combination of successfully completed education and experience may be used to meet the one year specialized experience requirement.

Education substitution: Only education in EXCESS of the first 60 semester hours can be credited toward meeting the specialized experience requirement. One year of academic study beyond the second year is equivalent to 6 months of specialized experience. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. If using education to qualify, you must submit a COPY of your college transcripts.

Foreign Education: To receive credit for education completed outside the United States, applicants must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Definition of Specialized Experience: To meet specialized experience, your resume must describe experience that demonstrates the particular knowledge, skills, and abilities as follows:

GS-05: General office management or secretarial experience that included responsibility for coordinating a variety of administrative support services such as preparing correspondence and reports, mail and filing, travel, time and attendance, inputting to and/or maintaining databases which support the administrative activities of an office. These examples are not all inclusive.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
This vacancy announcement allows substituting education for experience. You must submit a copy of your college transcript (unofficial copy is acceptable) to support your education if you are substituting education for experience. Transcripts must include the name of the college or university and date the degree was conferred.
Applicants must meet all qualification, and as applicable, any selective factor requirements by the closing date of this announcement.

Security Clearance

Q - Nonsensitive

Apply

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