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Administrative Support Assistant - Department of the Army - Fountain City, WI

Summary

Looking for a great place to work?  The U.S. Army Corps of Engineers (USACE or "The Corps") is one of the best in America!  In the last three years alone, USACE has moved up 68 spots in the annual Best Places to Work in government rankings; ranking #111 of 320 agency subcomponents.  Also, USACE ranked #128 out of 500 employers on Forbes' "America's Best Employers" of 2015 list. From this list, the Corps ranked #10 in the government services industry, #6 in the federal government, and #8 in the engineering field. Follow this link for more information about the U.S. Army Corps of Engineers.
Civilian employees serve a vital role in supporting the Army mission. They provide the skills not readily available in the military, but crucial to support military operations.  The U.S. Army Corps of Engineers is an innovative, transformative organization providing engineering solutions to customers worldwide. Working at the Corps as a civilian employee means making a direct contribution to war fighters and their families; supporting overseas contingency operations; developing technology and systems that save the lives of soldiers and civilians; providing disaster relief; and protecting and enhancing the environment and the national economy.


About the Position:This position is with the U.S. Army Corps of Engineers, St. Paul District, Mississippi River Navigation Project Office located at the Fountain City Service Base in Fountain City, Wisconsin. Works directly with the Chief, Navigation Support Branch, Operations Managers, Administrative Officer and other Administrative Assistants to provide support for Navigation activities. The position provides administrative and clerical support in the areas of financial management, travel, VISA account records and personnel actions subject to different set of rules and regulations.
About the Surrounding Area:
Fountain City, Wisconsin on the Mississippi River is about 110 miles south of St. Paul's District headquarters.  Nestled in the bluffs along the Mississippi River, Fountain City is the oldest settlement in Buffalo County.  Rich in natural and historical beauty, this small river-town community is proud of its miles of memories and unique attractions. The panoramic view of Fountain City is highlighted by Eagle Bluff, which stands 550 feet above the river, the highest point on the Mississippi. Whether on scenic Highway 35, internationally recognized as "The Great River Road," or vacationing along the Mississippi River, visitors & residents alike can experience a diversity of multi-seasonal activities.
Who May Apply: U.S. Citizens
NOTE:  This vacancy is being advertised concurrently under Merit Promotion procedures for status candidates.  The Merit announcement number is SWGG171258421973673.  You will receive consideration ONLY for the announcement to which you apply.  If you wish to receive consideration under both announcements, you must apply to both announcements.

Duties

Provides administrative and clerical support for the Mississippi River Navigation Project Office in the areas of financial management, travel, VISA account records and personnel actions subject to different sets of rules and regulations. The following tasks are representative of work performed by this position:

Personally responds to routine mail. Disseminates, collects, and coordinates information via telephone, fax, and email with remote offices and the District Office to support Branch operations. Prepares and produces other correspondence, forms, and reports based on rough drafts, notes, or oral instructions.

Manages VISA account records for employees within the Project Office. This includes collecting necessary receipts, keeping a purchase log, and conducting and preparing monthly reconciliation reports.

Oversees the performance appraisal and incentive awards programs for the Project. Prepares all personnel action requests and other documents as requested by the Supervisor to initiate hiring, reclassification and disciplinary action for the Project Office and Field Sites. Prepares requests on own initiative when needed to extend appointments, document LWOP, terminations, etc. Monitors suspense reports to assure timely submission of personnel action requests. 

Serves as primary timekeeper for the Mississippi River Navigation Project Office, Channel and Harbors Project, and Locks and Dams Project Office.

Prepares regular and recurring travel orders for Project staff and supports the Field Sites as needed. Reviews travel vouchers submitted by project staff to determine conformance with regulations and assists with Field Sites as necessary.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Typing skills: 40 wpm with three or fewer errors

Qualifications

In order to qualify, you must meet the experience requirements described below.  Your resume must clearly describe your relevant experience.
To qualify based on your experience:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).  You will receive credit for all qualifying experience, including volunteer experience.
Your resume must describe at least one year of specialized experience which prepared you to do the work in this job. Specialized experience is defined as:  experience organizing the flow of clerical and administrative processes in an office environment; correspondence and files management; timekeeping, travel, processing personnel actions, telephone and receptionist services; word processing and office automation functions.  This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).
You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

• Travel
• Office Automation
• Correspondence
• Field Office Management
• Clerical and Administrative Support

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.
Other Requirements: Click here for expanded definitions.

• Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• Two year trial/probationary period may be required.
• Direct deposit of pay is required.

Security Clearance

Not Applicable

Apply

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