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Executive Assistant (Kingston, Jamaica) - Victoria Mutual Building Society

Summary
To provide world class executive level administrative support to the Office of the President and Chief Executive Officer and to ensure that the services provided by the Office is efficient and effective and in alignment with the Group’s strategy.

Details
JOB DUTIES AND RESPONSIBILITIES:

• Manage the President and CEO’s electronic Calendar in an efficient and effective manner.
• Organise and execute monthly customer visits for the President and CEO to maintain/ create business relationships.
• Organise and execute Strategic Business Unit/Branch/Department visits to engage Team Members as part of the VM Group’s continuous listening strategy
• Coordinate the collection and circulation of monthly reports to the Board of Directors, Executive and Senior Management Committees, ensuring that established timelines are met.
• Coordinate with the Group’s Legal and Compliance and Corporate Secretarial Department the required regulatory forms and related documents for completion and submission by the President and CEO.
• Act as chief liaison with the Board of Directors on behalf of the President and CEO.
• Coordinate the preparation of the President and CEO’s direct reports interim and annual Performance Management evaluations, ensuring that established timelines for submission to Group Human Resources are met.
• Provide project support and monitor timelines for project deliverables to ensure timely completion as assigned.
• Develop and coordinate vacation leave roster for the President and CEO’s direct reports.
• Arrange business travel (overseas & local) for the President and CEO and Senior Executives including the booking of hotel reservations and coordination of meetings.
• Coordinate and execute arrangements for Strategic Planning Sessions.
• Handle all incoming correspondence and telephone calls to the President and CEO’s office in an efficient and timely manner.
• Prepare all general correspondences and letters required by the President and CEO’s office.
• Prepare reports using data analysis tools.
• Prepare expense report and present to the President and CEO for reimbursement.

QUALIFICATION & EXPERIENCE:

• First Degree from a recognised tertiary institution
• Advanced Administrative Professional Training
• At least ten (10) years experience as an Administrative Professional, three (3) of which should be at Senior Executive level.
• CPS /Certified Administrative Professional (CAP) or equivalent.

KNOWLEDGE and SPECIAL SKILLS:

• Knowledge and understanding of the Society’s operations.
• Knowledge of Proceeds of Crime Act (POCA)
• Knowledge of Office Administration and Record Management

SPECIFIC SKILLS AND COMPETENCIES REQUIRED:

• Excellent oral, written and listening skills
• Ability to plan and organise effectively
• Ability to work under pressure and meet deadlines
• Ability and willingness to work on own initiative and with minimal supervision
• Flexible and adaptable to changes
• Detailed oriented and results focused
• Ability to work in a dynamic, fast paced environment

Application Deadline Thursday, May 11, 2017

APPLY HERE

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