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Administrative Office Assistant - Department of Commerce - Juneau, AK

Summary

About the Agency

These positions are located in the National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Alaska Regional Office (AKR), Juneau Alaska.

These positions will be filled under the DOC Alternative Personnel System (CAPS). This system replaced the Federal GS pay plan and structure. Under CAPS, positions are classified by career, pay plan, and pay band.

ZS-3 is equivalent to GS-05/6 level.

ZS-4 is equivalent to GS-07/8 level.

The full performance level of this position is ZS-04.

Cost of Living Allowance (COLA) is paid for locations in Alaska. COLA is exempt from Federal income taxes. The COLA is not reflected in the locality salary shown in this vacancy announcement.

This position is also announced under vacancy number NMFS-AKR-2017-0028, which is open to status candidates. You must apply to both announcements if you want to be considered for both.

* A one year probationary period may be required.

* Payment of relocation expenses is not authorized.

* This position is not in the bargaining unit.

NOTE:

This vacancy may be used to fill other Administrative Office Assistant (OA), ZS-0303-04, positions throughout NOAA. The position must be alike (e.g.: within the same geographic locations, same grade

Duties

At the ZS-4 level, the individual selected for this position will…

• Maintain calendar and scheduling of events.
• Develop and maintain supply files and inventory.
• Obtain pre-approval for procurement items.
• Retain the inventory of all general office supplies.
• Create and audit time and attendance, travel, and training using automated systems/software and adjudicate obligations with budget.
• Participate actively in a team environment and provide recommendations to management.

The ZS-3 is developmental leading to performance of the duties described above.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Must be a U.S. Citizen or National to apply.
• Required to pass a background investigation and fingerprint check.
• Must be suitable for Federal employment.
• Must be registered for Selective Service, if applicable (www.sss.gov)
• Qualifications requirements must be met by closing date of announcement.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: http://ift.tt/1dO9mm4.

EDUCATION: There is no positive education requirement for this position.

SPECIALIZED EXPERIENCE: Applicants must possess one year of specialized experience equivalent in difficulty and responsibility to the next lower grade level in the Federal Service. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the Federal government.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To qualify at the ZS-03 level:

SPECIALIZED EXPERIENCE: One full year (52 weeks) of specialized experience equivalent to the ZS-2 or GS-4 in the Federal service. Specialized experience MUST include all of the following:

• Providing office support duties.
• Drafting correspondence.
• Utilizing automated databases.
• Maintaining files.
• Receiving visitors.
• Taking telephone calls.
• Managing incoming and outgoing mail.
• Scheduling appointments.
• Coordinating purchase of office supplies.

-OR-

Substitution of Education: Four years of successfully completed education above the high school level in a field for which high school graduation of the equivalent is a prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university.

Note: one full year of full time academic study is 30 semester hours, 45 quarter hours, or the equivalent, of college or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

-OR-

Combination of Education and Experience: Possession of a combination of post high school education and specialized experience which totals one year. Note: only education in excess of the first 60 semester hours (i.e. beyond the 2nd year of academic study) is creditable toward meeting the specialized experience requirements for ZS-03. For example, 6 months of specialized experience and three full academic years of study (90 semester hours) can be combined to meet the total of one year required to qualify.

To qualify at the ZS-04 level:

SPECIALIZED EXPERIENCE: One full year (52 weeks) of specialized experience equivalent to the ZS-3 or GS-6 in the Federal service. Specialized experience MUST include all of the following:

• Utilizing a variety of office automation software to independently prepare and process a variety of administrative documents and reports.
• Establishing and maintaining records.
• Utilizing a database to enter, track, and retrieve information.
• Scheduling patient appointments.
• Managing a database utilizing the company’s credit card to purchase medical and office supplies.

College Transcript: If you are qualifying based on education, submit a copy of your college transcript that lists college courses detailing each course by the number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours and grade earned. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. education standards with your resume. You may submit an unofficial copy of the transcript at the initial phase of the application process. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.


Note: Your college transcript is used to verify successful completion of degree, or college course work. An official college transcript will be required before you can report to duty.

Security Clearance

Public Trust - Background Investigation

Apply

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