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Special Events Assistant - Smithsonian Institution - Washington DC, DC

Summary

About the Agency

This position is located in the National Museum of African American History and Culture, Smithsonian Institution. The National Museum of African American History and Culture (NMAAHC) is the national museum for the study and exposition of African American history and culture. Its primary purposes are to acquire, maintain and preserve objects which document social, cultural, political, military, technological and scientific developments associated with African Americans in the United States; to conduct scholarly research designed to make significant contributions to the body of knowledge in the fields of African American history; to publish findings for both scholarly and general audiences; and to interpret historical developments through public exhibits and programs.

ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 250 applications are received; whichever occurs first. If the announcement closes on the date that 250 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 250.

We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.

Duties

The incumbent in this position serves as a Special Events Assistant in the Special Events Unit, Office of External Affairs (OEA), National Museum of African American History and Culture (NMAAHC) and is responsible for assisting with planning, scheduling, logistical preparation and conduct of special events, receptions, exhibition openings, conferences, ceremonies, membership and fund-raising activities, and/or visits by high level officials both nationally and internationally. Duties and responsibilities include:

• assisting NMAAHC staff, SI staff, and external requesters with scheduling and designing events and receptions that fulfill the mission, ceremonial, philanthropic, or celebratory purposes of the requestors;
• writing and disseminating event memoranda to NMAAHC departments, other SI offices for security, facilities maintenance, and audio visual services, and vendors and other external organizations;
• consulting with the NMAAHC Collections/Curatorial staff on special measures necessary to protect artworks in event and preparation areas and ensuring these measures are communicated to all personnel engaged in event activities;
• serving as a liaison between NMAAHC and Smithsonian offices and outside organizations seeking to use museum facilities for special events;
• initiating and tracking purchases on the Smithsonian SFS accounting system; and
• drafting a budget for each event, to include, depending on the event plan, catering, special furniture and décor rental, invitation printing, entertainment, SI services such as security, facilities maintenance, and audio visual support.

Travel Required

• Occasional Travel
• Occasional travel is required.

Relocation Authorized

• No

Job Requirements

Key Requirements

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Qualifications

Experience for GS-09: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-7 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as: coordinating special events (e.g., luncheons, dinners, ceremonies, exhibition openings) for 100 to 2000 people for a museum, educational or cultural institution; initiating, ordering and tracking purchases; monitoring and tracking expenditures; arranging logistics such as space, facilities maintenance, security, audio-visual services; and communicating with the public, donors and event vendors.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

OR, the following education may be substituted to meet the experience requirement:

Education GS-09: Two full years of progressively higher level graduate education leading to a master’s or equivalent degree related to the position may be substituted to meet the experience requirements.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements must be met within 30 days of the job announcement closing date.

Security Clearance

Public Trust - Background Investigation

Apply

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