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Administrative Support Assistant - Department of the Army - Fort Belvoir, VA

Summary

Note to applicants: Please include name and contact information for at least two (2) professional references in your resume and/or DA Form 3433 when applying for jobs.

Welcome to the Family and Morale, Welfare & Recreation Activities at Fort Belvoir, Virginia. We proudly serve Military Members, Retirees, DOD Civilians and Family members in the surrounding area. Fort Belvoir Morale, Welfare and Recreation
Our military mission is global. As a strategic sustaining base for America's Army the work we do is vital to the success of the goals and objectives of the nation's defense strategy. A list of the organizations who call Fort Belvoir home reads like a "Who's Who" of the Department of Defense. No other Army installation in the world can compare to Fort Belvoir and its singular mission to provide logistical, intelligence and administrative support to such a diverse mix of commands, activities and agencies. Fort Belvoir has changed in many ways over the past several years, but some things will always remain the same. As dedicated stewards of the environment, we will continue to work always to conserve the natural beauty of the land around us, and to preserve our standing as one of America's enduring installations. Belvoir will always mean "Beautiful To See."

Location: Child Development Services/CYS Base Administration, Fort Belvoir, VA 22060





HOW TO APPLY:
You must submit a complete application by 11:59pm (Eastern Time) on the closing date reflected on the vacancy announcement. A complete application contains a Resume (or DA Form 3433), any required documentation to support any preference/priority claims, certification, licensure or education requirements as well as a completed Occupational Questionnaire. All these documents must be uploaded/faxed/dropped off/mailed based on the application method.  If faxing, mailing or dropping off in person, your responses to the Occupational Questionnaire must be completed on the OPM Form 1203-FX to receive consideration; no other document will be accepted instead of the OPM Form 1203-FX.  You may apply for this position using one of the four methods identified below.
1. ONLINE (preferred):  Apply electronically via https://usajobs.gov. This will ensure faster processing of your application and provide faster status updates. You can download the USAJOBS.gov app  to your smart phone for easy access and convenience.
2. MAIL: Mail or email your application package to the point of contact listed for this vacancy announcement.
3. IN PERSON: You may drop off your application package in person to the servicing CPAC, NAF HR Office listed as the point of contact for this vacancy announcement if you are within the area of the servicing CPAC, NAF HR Office. 
Neglecting to respond to the job related questions will result in an ineligible rating.  You may contact the servicing CPAC NAF DIVISION identified on the vacancy announcement for additional assistance.

*Application Forms and URL links provided below in the HOW TO APPLY section*
NOTE: Applicants meeting the Highly Preferred criteria will be referred FIRST to the selecting official. Applicants who applied under Announcement Number: NCNAFAS171915650 must reapply to receive consideration for this position.

Duties

Oversees the administrative management of the reception area of a CYS Program.
Receives children, youth, parents, and other visitors in a courteous manner. Answers main telephone, ascertain nature of call and direct caller to appropriate staff takes a message or personally provides desired information. Provides customer service expected in a "First Choice" organization.
Utilizes Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the CYS program.
Provides administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
Using office automation equipment and word processing software, prepares a variety of correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation. Refers to agency regulations, flip charts, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
Maintains records, files, statistical data, and suspense system. Initiates Civilian Personnel actions and helps track background clearance checks. Assists in maintaining leave records, and time and attendance records. Prepares invoices, supply and equipment requests. Uses E-Mail to send and retrieve messages.
Understands and articulates policies relating to patron fees, waiting lists and program events. Coordinates vacancies and reservations for the hourly care program as required. Works cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
Ensures risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.
Monitors supplies and resources. Orders office supplies. Assists in facility key control.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Direct Deposit is required
• Social Security Card is required
• Physical Examination
• Background Investigation

Qualifications

Progressively responsible administrative duties.
Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required. Must be able to type 40 wpm.
Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
Possess the ability to communicate effectively orally and in writing.
HIGHLY PREFERRED:
Demonstrated 24 months experience with automation systems to include Microsoft Word, Power Point and Excel. 
Six months experience conducting USDA training for groups and individuals.
Six months experience monitoring schedules for food service programs.
Six months experience with mail drop procedures for military post office, Fed Ex and UPS.
Willing to attend USDA/VDH meetings,conferences or training that will require TDY and overnight travel.
Available on occasional evenings and weekends.
Six months experience receiving invoices, food order request and preparing invoices for vendors.
Six months experience with preparing budget updates.
Six months experience compiling  data for monthly USDA claim for reimbursement.
Six months experience establishing, maintaining and disposing of files in accordance with the Army Records Information. Management System (ARIMS).
Six months experience conducting USDA monitoring visits.
Six months experience with the USDA Child and Adult Food Care Program
Ability to perform other Food Service Program related duties as required.



Conditions of employment: 

1. A one-year probationary period may be required.
2. Meet all qualification/eligibility requirements.
3. Satisfactorily complete an employment verification check. 
4. Satisfactory completion of all required background checks of AR 215-3 and Child and Youth National Agency Check with Inquiries (CNACI).
5. A health assessment is required as well.  Immunizations may be required as a condition of employment for the health and safety of those in the facility as determined by medical authority. 
6. Successful completion of training requirements and demonstrated on the job competency is required.
7. Travel to on and off post locations is required (drivers license).
8. A completed and signed copy DA Form 3433-1 and DA Form 3433-2 (for CYSS positions only) is required prior to entrance on duty.
9. Must be flexible to work evenings or weekend hours.
10.Incumbent must have the ability to lift up to 40 pounds.
 
NOTE (1): Employment will be denied or terminated if your background checks reveal any of the following: Conviction for a sexual offense, a drug felony – or any drug related offense, a violent crime, or a criminal offense involving a child or children.
NOTE (2): Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://ift.tt/1KtNlg5. Although a Self Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

Security Clearance

Not Applicable

Apply

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