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Executive Assistant (Kingston, Jamaica) - National Integrity Action

National Integrity Action (NIA), a registered civil society organization and the Jamaica Chapter of Transparency International is seeking a mature, driven and dynamic individual to fill the position of Executive Assistant.

Job Summary:

The Executive Assistant shall be responsible for enhancing the Executive Directors’s effectiveness by providing all-round administrative support with an emphasis on conducting research and touch-typing from dictation for input into the ED’s presentations, speeches, reports. The EA will also be responsible for the setting up and maintenance of an effective record keeping system, among other duties.

Duties and Responsibilities:

The responsibilities of the Executive Assistant are - but not limited to - the following:

• Maintain the schedule of the Executive Director by effectively planning and scheduling meetings, conferences, teleconferences and travel;
• Conduct research for input into Executive Director’s presentations, speeches and other public speaking activities;
• Ensure established protocols are observed when Executive Director is being retained for a speaking engagement or other public appearances;
• Take touch-type dictation and maintain a general of activities/events for the organisations;
• Screen and prioritize mail and phonbe calls being directed to the Executive Director;
• Initiate and/or act as communication liaison on behalf of the Executive Director;
• Maintain Executive Director’s files and office library of books, papers and digital media
• Attend and take minutes of meetings as required and disseminate in a timely mannerto team members, relevant partners and other stakeholders
• Draft reports and memos as requested by management
• Develop office policies and procedures and communicate same to members of the team after approval by relevant management;

The ideal candidates will possess:

• At minimum, a Bachelor’s degree from a reputable university and/or Certified Professional Secretary (CPS) or recognized certificvation with at least five (5) years experience in the field
• Well developed communications skills, with particular emphasis on editing written text
• An analytical mind with keen attention to detail while working in a fast-paced environment with tight deadlines; must be results oriented
• High level of proficiency with Microsoft Office Suite applications
• Superior report writing skills with the ability to deliver reports within stipulated time frames
• Possess a valid driver’s license and a reliable motor vehicle

The successful candidates will:

• Receive a competitive remuneration package
• Gain valuable experience
• Work with a highly competent team that is passionate about their work

Please email letter of application with resume to:

applications@niajamaica.org with name of the post being applied for in the subject line  

Please note NO OTHER form of application will be accepted. Deadline to submit application is July 30, 2018 by 5:00 p.m.

NIA thanks all applicants for their interest, however, only short listed applicants will be contacted.

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