Judul : ADMINISTRATIVE ASSISTANT - Ministry of Northern Development and Mines - Thunder Bay, ON
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ADMINISTRATIVE ASSISTANT - Ministry of Northern Development and Mines - Thunder Bay, ON
Organization:
Ministry of Northern Development and Mines
Division:
Mines and Minerals Division - OGS Resident Geologist Program N/W
City:
Thunder Bay
Job Term:
1 Temporary assignment/contract for 6 months with possibility of extension
Job Code:
08OAD - Office Administration 08
Salary:
$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
*Indicates the salary listed as per the OPSEU Collective Agreement.
Open
Job ID:
120914
If you consider yourself to be highly organized and capable of excelling in a fast-paced environment, this is an excellent opportunity for you.
You will:
• coordinate and maintain appointment calendars, boardroom bookings, travel arrangements, meetings and conferences and provide attendance support
• handle all incoming and outgoing communication and order office supplies
• provide customer service in person and on the phone
• type various correspondence and reports
• prepare and process human resources documents
• perform a variety of financial, revenue and reconciliation tasks
• organize and maintain electronic or manual filing systems
• maintain inventory tracking and coordinate the reconciliation of assets
• You have knowledge of human resources administrative procedures and processes to prepare and process human resources-related documents, and track payroll and attendance information.
• You have basic accounting skills and experience with budget monitoring, tracking and reconciliation.
• You can operate office equipment such as printers, fax machines and photocopiers and ensure they are routinely maintained.
• You are proficient with computers and computer software such as word processing, spreadsheets, databases, and email.
• You have records management and retention experience as well as the ability to accurately maintain manual and electronic filing systems.
• You have excellent communication skills to liaise with clients and convey information or explanations and prepare routine correspondence.
• You have the ability to make travel and meeting arrangements and keep track of staff schedules.
What can I expect to do in this role?
In this position, you will provide a variety of administrative, clerical, and human resources support functions.You will:
• coordinate and maintain appointment calendars, boardroom bookings, travel arrangements, meetings and conferences and provide attendance support
• handle all incoming and outgoing communication and order office supplies
• provide customer service in person and on the phone
• type various correspondence and reports
• prepare and process human resources documents
• perform a variety of financial, revenue and reconciliation tasks
• organize and maintain electronic or manual filing systems
• maintain inventory tracking and coordinate the reconciliation of assets
How do I qualify?
Administrative, human resources and clerical skills:
• You have demonstrated experience in providing administrative and clerical support and knowledge of general office procedures and practices.• You have knowledge of human resources administrative procedures and processes to prepare and process human resources-related documents, and track payroll and attendance information.
• You have basic accounting skills and experience with budget monitoring, tracking and reconciliation.
• You can operate office equipment such as printers, fax machines and photocopiers and ensure they are routinely maintained.
• You are proficient with computers and computer software such as word processing, spreadsheets, databases, and email.
• You have records management and retention experience as well as the ability to accurately maintain manual and electronic filing systems.
Communication and interpersonal skills:
• You have demonstrated interpersonal skills including tact and diplomacy.• You have excellent communication skills to liaise with clients and convey information or explanations and prepare routine correspondence.
Judgment, analytical and problem-solving skills:
• You have the ability to determine nature of inquiries and determine best way to handle a task, situation or information request.Planning and coordinating skills:
• You have well-developed organizational skills to set and manage priorities, coordinate information requests and organize own work.• You have the ability to make travel and meeting arrangements and keep track of staff schedules.
Additional Information:
Address:
- 1 Temporary, duration up to 6 months, 435 South James St, Thunder Bay, North Region
Compensation Group:
Ontario Public Service Employees Union
3.7
Category:
Administrative and Support Services
Posted on:
Monday, March 12, 2018
Note:
- N-ND-120914/18
How to apply:
- You must apply online.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
- Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Read the job description to make sure you understand this job.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
- If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Monday, March 26, 2018 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
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