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Administrative Assistant - Defence Construction Canada - Petawawa (Ontario)

Position Details:
Requisition Number:	2826		Location:	ON, Petawawa
Who Can Apply?:	Internal (DCC Employees) and External (General Public)		Language Requirement:	English
Salary Range:	$35,296 - $45,886		Drivers Licence:	Yes
Employment status:	Term		Openings:	1
Term Length:	12 months		Closing Date:	27/03/18
Description
Summary The Administrative Assistant provides a range of administrative support. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management Primary Provide daily general administrative support Enter data related to service line transactions and activities into system (e.g. time entry, procurement, contract administration) Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, progress payments) Support service billing activities (e.g. prepare documentation, validate and ensure monthly follow-up for service level arrangements) Carry out document and records management (electronic and hard copy filing, archiving) Process accounts payable and other financial transactions (e.g. vendor payments, change orders, expense claims, journal entries) Perform receptionist duties, as required Other Prepare tables and reports in support of business management activities (e.g. aging, profit and loss, monthly recoverable contracts, time entry) Take and prepare minutes of monthly staff meetings Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files) Maintain training records Prepare purchase orders, as required (e.g. for office supplies, furniture, service contracts) Coordinate preparation of human resources documentation, as required Other duties as assigned General and Specific Knowledge Administrative best practices Formal Education and/or Certification(s) and Experience Minimum: high school diploma with two years’ relevant experience, or the equivalent Abilities Use applicable computer software and operating systems Demonstrate attention to detail Development and Leadership Provide occasional functional guidance to employees Working Conditions Typical office environment with occasional travel Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment
Our Mission: Your Opportunity All DCC employees can make a difference by supporting Canada's troops and contributing to the defence of the country. Apply

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