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ADMINISTRATIVE ASSISTANT (PART-TIME) - Ministry of the Attorney General - Perth, ON

Organization:

Ministry of the Attorney General

Division:

Victims and Vulnerable Persons Division

City:

Perth

Job Term:

1 Temporary - 4 months

Job Code:

09OAD - Office Administration 09

Salary:

$24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad - definitions

Posting Status:

Open

Job ID:

120638

Apply Online
View Job Description

Consider this important role and an opportunity to develop and showcase your skills. The Victims and Vulnerable Persons Division seeks a motivated person to be the first point of contact for the Victim/Witness Assistance Program (VWAP).

You will provide clients with program and services information. You will also provide assistance and a full range of administrative services in a fast paced environment.

Please note: This position is part-time (18.12 hours/week) with a work schedule of Monday to Friday.

What can I expect to do in this role?

In this role, you will:

• respond to and record inquiries, referring issues to appropriate staff
• receive and review incoming files and materials to determine priorities
• establish and maintain office filing systems, data input
• extract and format data, prepare statistics and routine correspondence
• maintain reception area, waiting room and office equipment
• arrange meetings and coordinate appointments
• assist in training and orientation of new staff

How do I qualify?

Oral, Written Communication and Interpersonal Skills:

• You have oral communication, interpersonal skills and application of judgement, tact, sensitivity and diplomacy to deal with clients who may be emotional, upset or in crisis situations and provide them with appropriate customer service, community resource information and support.
• You can provide appropriate information in response to routine and non-routine enquiries to explain legal terminology and provide factual information about services
• You have written communication skills to prepare routine correspondence.
• You can proofread written communications for accuracy in content, grammar, spelling, sentence structure, punctuation and format.

Organization Skills:

• You have organizational skills to prioritize daily work, organize information in case files, maintain, input and revise electronic, manual and bring forward filing systems.
• You can arrange meetings and maintain appointment schedules.

Technical Knowledge:

• You can interpret and apply legislation to respond to general enquiries from clients about court procedures, events and sequences, legal terminology in court documents and meaning of court language.

Analytical and Problem Solving Skills:

• You have analytical and problem solving skills to review incoming mail and domestic briefs, retrieve court documents, flag/ prioritize information and search for supporting background documents from the Crown, police and probation.

Other Essential Skills:

• You have knowledge of personal computer and office software operations such as word processing, spreadsheet applications to prepare correspondence, input data and collect information for statistical reporting.
• You have the ability to work effectively within a team environment.
• You can type to 50 words per minute.

Additional Information:

Address:

• 1 Temporary - PartTime, duration up to 4 months, 43 Drummond St E, Perth, East Region, Enhanced - Vulnerable Services Sector Screening Requirement

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Monday, February 26, 2018

Note:

• The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• E-AG-58619/13

How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, March 12, 2018 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

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