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Administrative Assistant - Defence Construction Canada - Ottawa (Ontario)

Position Details:
Requisition Number:	2790		Location:	ON, Ottawa - Operations
Who Can Apply?:	Internal (DCC Employees) and External (General Public)		Language Requirement:	Bilingual in English and French
Salary Range:	$41,032 - $53,279		Drivers Licence:	No
Employment status:	Continuing		Openings:	1
Term Length:			Closing Date:	24/02/18
Description
Summary The Administrative Assistant, Operations Coordination, provides administrative support to the Operations Coordination Team (OCT), the National Service Line Leaders and to the Executive Management Group (EMG). The incumbent carries out administrative activities that are, typically of moderate complexity and scope. The incumbent provides high-quality, timely, efficient and effective administrative support services including data processing, documents and record management, invoice processing, data quality control and reporting. Primary Provide daily administrative support   Process time entry, review data (e.g. total hours, pay types), validate that entries are compliant with policy, track flex days and create time entry reports for approval Coordinate OCT-related national forums, service line conferences, monthly conference calls and operations meetings (e.g. find venue, obtain approvals, compile and assist with presentations, agenda and handouts, prepare and administer the budget, and assist with travel arrangements) Assist with developing, drafting, editing and formatting various documents (e.g. reports, bulletins, forms, spreadsheets, and presentations) Organize meetings (e.g. confirm attendees availability, send invitations, prepare documents for distribution, create agendas), attend and write minutes Create and edit intranet pages (e.g. add documents) Administer document and records management (electronic and hard copy filing, archiving) Other Coordinate translation Provide back-up reception duties, as required Other duties as assigned General and Specific Knowledge Best practices in administration Accounting principles Formal Education and/or Certification(s) and Experience Minimum: high school diploma with two years’ experience, or the equivalent Preferred: college diploma or certificate in administration, business management or related field Abilities Use applicable computer software and operating systems Be bilingual – English and French (mandatory) Manage multiple deadlines and priorities Demonstrate attention to details Development and Leadership Provide functional advice and guidance to employees Working Conditions Typical office environment with occasional travel Apply

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