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Administrative Support Assistant - Legislative Branch - Washington DC, DC

Summary

About the Agency

The Congressional Research Service (CRS), American Law Division (ALD), seeks an Administrative Support Assistant to serve as a central resource person for implementing and maintaining office control systems, and to devise and implement an automated correspondence and tracking system. The incumbent maintains a key role in an automated work assignment and tracking system (e.g., Mercury), transmits a variety of requests to managers, and edits as necessary, finished administrative documents for responsiveness and completeness. The incumbent integrates several types of software to generate specific working documents, and works closely with managers and staff on the Web Time & Attendance system. Experience with preparing documents for Continuing Legal Education purposes will be beneficial.

Candidates with demonstrated experience working with automated systems for the purpose of maintaining and tracking information are encouraged to apply.

CRS works exclusively for the United States Congress, providing policy and legal analysis to committees and Members of both the House and Senate, regardless of party affiliation. As a legislative branch agency within the Library of Congress, CRS has been a valued and respected resource on Capitol Hill for more than a century.

CRS is well known for analysis that is authoritative, confidential, objective, and nonpartisan. Its highest priority is to ensure that Congress has immediate access to the nation's best thinking on legal and public policy issues of interest to its Members and Committees.

The position description number for this position is 61504.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a fixed work schedule from 8:30 AM to 5:00 PM, Monday through Friday.

This is a non-supervisory, bargaining unit position.

The tour of duty for this position is full-time.

RELOCATION EXPENSES ARE NOT AUTHORIZED FOR THE PERSON(S) SELECTED UNDER THIS VACANCY ANNOUNCEMENT.

Duties

Acts as a central resource person for implementing and maintaining office control systems, such as those for the location, arrangement, access to, and use of division files, and for maintenance, transfer, and disposition of records. Has responsibility for a tracking system to maintain and secure division passes (such as LC stack passes) and keys. Devises and implements an automated correspondence status and tracking system which quickly locates and reports the status of any given piece of communication.

Facilitates CRS-wide communication by assuring that staff at all levels are fully informed on internal and LC-wide procedures. Initiates development of new or revised administrative policies and procedures necessary for efficient administrative functioning of the division, working with the supervisor.

Proofs and edits, as necessary, finished administrative documents for responsiveness and completeness. Checks accuracy of all references and citations and reviews attachments for relevance and completeness.

Integrates several types of software, such as spreadsheet, database, word processing, desktop publishing, and graphics applications, to generate specific administrative working documents and forms. Works closely with managers and staff on the WEB T&A system, and is the central point of contact.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to apply administrative processes and techniques.**

Ability to utilize computer technology.**

Ability to focus on the client.**

Ability to plan and organize.

Ability to attend to detail.

Ability to exercise judgment and discretion.

Ability to adapt.

Ability to interact collaboratively with others.

Ability to communicate effectively other than in writing.

No additional requirements to those listed above.

Security Clearance

Other

Apply

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