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Administrative Support Assistant - Department of the Army - Fort Leavenworth, KS

Summary

About the Agency

The Area of Consideration for this vacancy announcement is not limited to those within the local commuting area, all interested parties are encouraged to apply. (Military Spouse Preference (MSP) and Involuntarily Separated Military Preference (ISMP) Preference eligible candidates are included in the area of consideration.)

Fort Leavenworth is the oldest continuously active military reservation west of the Mississippi River. Fort Leavenworth is considered a national treasure with historic sites and homes, a world-class museum, breathtaking views overlooking the Missouri River, scenic picnic areas and parks; the installation is also noted for the campus-like setting, open green spaces and hometown character - it's no wonder it is known as "The Best Hometown in the Army."

This announcement is for a Regular Part Time, NF-03 Administrative Support Assistant with Fort Leavenworth's Child, Youth, and School Services (CYSS). CYSS provides quality childcare, outstanding school age care, exciting child & youth enrichment programming, fun and challenging sports opportunities and exceptional instructional programming for all CYSS families. Applicants for this announcement may be selected to work within any one of Fort Leavenworth's CYSS facilities. Facilities include Child Development Centers (6 weeks to 5 years), School Age Centers (1st-5th grades), Youth/Teen Center (6th grade - 18 years), the SKIES Unlimited Program (all ages), as well as Parent and Outreach Services (registration & special needs support, parent support, and Kids on Site).

Duties

Duties will include, but are not limited to:

• Utilizing Child and Youth Management System (CYMS) to oversee the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data for planning and reporting purposes IAW higher headquarters and statutory requirements.
• Using an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the CYS program.
• Providing administrative support, such as typing/word processing, E-Mail/mail preparation, copying, mail distribution, filing and, telephone communications
• Using office automation equipment and word processing software to prepare correspondence, memorandums, briefings and Daily Activity and other reports required for day-to-day operation, invoices, supply and equipment requests, referring to agency regulations, dictionaries, and other typical office reference materials to ensure proper format, grammatical accuracy, and correct spelling.
• Maintaining records, files, statistical data, suspense system, leave and time and attendance records.
• Understanding and articulating policies relating to patron fees, waiting lists and program events.
• Coordinating vacancies and reservations for the hourly care program as required.
• Working cooperatively with Resource and Referral to track program vacancies and occupancy rates as required.
• Ensuring risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.) are followed.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Direct Deposit and Social Security Card is required
• Meet qualification/eligibility/background requirements for this position
• Satisfactorily complete an employment verification (E-Verify) check
• A one year probationary period may be required
• Successful completion of favorable pre-employment background checks
• FBI Fingerprints and State Criminal History Repository Checks required
• Travel to on and off post locations may be required
• Scheduled hours will include evening and weekend hours
• Pre-employment physical is required

Qualifications

Resumes will be reviewed to ensure the following criteria have been met:

• Experience (paid work or volunteer) with progressively responsible administrative duties.
• Skill in operating a manual or electric typewriter and current automation system and software (Microsoft Windows, Word, Power Point, Excel) required.
• Must be able to type 40 wpm. (For qualification purposes, typing ability must be included on resume.)
• Knowledge of grammar, spelling, capitalization and punctuation and composition techniques needed to accurately type a variety of material from written sources or voice recordings.
• Possess the ability to communicate effectively orally and in writing.

HIGHLY PREFERRED: Knowledge of formats, forms, typing policies and common terminology of a CYSS program. (Working experience with highly preferred criteria must be present on resume to receive consideration as a Highly Preferred candidate.)


Conditions of Employment:
1. If selected, a completed and signed copy of our job application form (DA Form 3433) is required prior to entrance on duty. (Click here to view form).
2. Satisfactory completion of a physical is required prior to Entrance on Duty. Immunizations may be required as a condition of employment for the health and safety of those in the facility, as determined by medical authority. Already immune individuals - based on documented receipt of vaccine series or doctor diagnosed illness - or those subject to religious exemption or contraindication are exempt from this requirement.
3. Appointment is subject to completion of a favorable background checks/investigation to determine suitability for this position.
4. Scheduled work hours can include early morning, daytime, evening, and weekend hours.
5. Applicants chosen from this announcement can be selected for, or scheduled to work at any Fort Leavenworth CYSS facility with an opening at time of application.
6. This position has specific initial background investigation and periodic re-verification requirements since its duties require contact with children.

Security Clearance

Not Applicable

Apply

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