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Administrative Support Assistant - Department of the Army - Anniston, AL

Summary

There when you need us! Child Youth & School Services recognizes the challenges of our Soldiers and their Families. By offering quality programs for children, youth and students. CYSS support the Army Family Covenant by reducing the conflict between mission readiness and parental responsibility.

NOTE TO APPLICANTS:
Please include name and contact information for at least two (2) professional references in your resume and/or DA Form 3433 application when applying for jobs.

This is a REGULAR PART-TIME (RPT) position.  Workweek is from 20-39 hours.  The minimum workweek for RPT employees is 20 hours.  RPT employees ARE eligible to participate in Health and Life Insurance Programs and in Retirement and 401(K) Savings Plan.

For instructions regarding submission of your application for Nonappropriated Fund (NAF) vacancy announcements, please review the "How to Apply" section of this announcement.

Duties

• Receive children, youth, parents, and other visitors in a courteous manner.
• Answer telephones. Provide customer service.
• Utilize an electronic cash register system and calculator.
• Input data into CYMS.
• Provide administrative support including typing/word processing, mail preparation, copying, distribution, telephone calls, and travel orders for CYS personnel.
• Use office automation equipment and word processing software.
• Prepare a variety of correspondence, memorandums, briefings and Daily Activity and other reports.
• Refer to agency regulations, flip charts, dictionaries, and other typical office reference materials.
• Maintain records, files, statistical data, and suspense system.
• Initiate Civilian Personnel actions.
• Assist in maintaining leave records, and time and attendance records.
• Prepare invoices, supply and equipment requests.
• Use E-Mail to send and retrieve messages.

Travel Required

• Not Required

Relocation Authorized

• No

Job Requirements

Key Requirements

• Direct Deposit and Social Security Card is required
• Meet qualification/eligibility/background requirements for this position
• Satisfactorily complete an employment verification (E-Verify) check
• A one year probationary period may be required
• Must be able to type 40 Words Per Minute (WPM)

Qualifications

HIGHLY PREFERRED:
Knowledge of formats, forms, typing policies and common terminology of the program for which the work is to be performed.

As an applicant, you are self-certifying that you meet the MINIMUM QUALIFICATIONS and/or SPECIALIZED EXPERIENCE eligibility requirements as identified on the vacancy announcement. If selected, high school diploma, and/or official college or university transcript must be submitted. If qualified based on education, selectee must provide high school diploma, and/or official college or university transcript. Unofficial transcripts required at time of application.

Possess a high school diploma or GED certificate.
CONDITIONS OF EMPLOYMENT:
1. A one-year probationary period required.
2. Meet all qualification/eligibility requirements.
3. Satisfactorily complete employment verification checks.
4. Satisfactorily complete an employment verification (E-VERIFY) check.
5. Appointment is subject to completion of a favorable background checks/investigation to determine suitability for this position.
6. All required background checks of AR 215-3 and Youth National Agency Check with Inquiries (CNACI).
7. Successful completion of CYS Services Employee Background Check Re-Verification every 5 Years. 
8. Social Security Card must be presented at time of appointment.
9. You will be required to provide proof of US permanent residency status.
10. Direct Deposit of Pay is required.
11. Must comply with Drug Abuse Testing Program requirements
12. A medical examination is required.
13. Immunization Screening is required as a condition of employment.
14. A Social Work Services Army Central Registry (FAP/SWS) Check required.
15. Disclosure of Medical, Dental, or Mental Health Information.
16. Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
17. You will be required to complete and sign a copy DA Form 3433 Optional Application for Nonappropriated Fund Employment, and OF 306 Declaration of Federal Employment as part of pre appointment, prior to entrance on duty.
18. Satisfactory performance, successful completion of training requirements and demonstrated on the job competency is required.
19. Travel to on and off post locations required.

NOTE (1): Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://ift.tt/1KtNlg5. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

NOTE (2): No person, regardless of circumstance, will be approved to provide child care services and/or approved for hire in positions designated as having regular and recurring contact with children if the background check discloses that the individual has been convicted for any of the following: a sexual offense, any criminal offense involving a child victim or a felony drug offense.

Security Clearance

Not Applicable

Apply

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